Facilities Coordinator / Facilities Administrative Assistant

Job Description

Job Description

Contract Duration: 1 to 3 Months (Possibility of extension - Candidate can apply for full-time)

Job Summary:

• Under direction of the Associate Supervisor or Director of Facilities; performs professional functions following established policies, procedures and guidelines.
• Perform Customer Service Desk functions; create work orders, follow-up on status, process vehicle and key requests.
• Performs all required administrative and recordkeeping functions that may be of a confidential nature.
• Performs other related duties, as required.

Major Responsibilities:

• Maintain a supporting role in the daily operation of the computerized maintenance management system (TMA).
• Process campus work requests and schedule resources related to fire protection systems, elevators, automatic doors, locks, trash and recycling control, HVAC, electrical and plumbing issues, grounds maintenance, snow removal and housekeeping services.
• Answer customer phone calls.
• In conjunction with facilities supervisors, create and maintain the parameters for accepting or rejecting all incoming work requests.
• Oversee the complete life cycle of work requests including maintaining historical records.
• Ensure work order issues have been properly addressed.
• Assist supervisors with work flow and work order follow up as needed.
• Assist with input of requisitions into the College e Procurement system (Unimarket), initiate and follow up on payments, maintain financial records and update account balances, as determined and after review by the Associate Supervisor or Director.
• Assist in obtaining quotes from vendors; assist in ordering equipment and supplies needed to properly operate the residence halls and academic buildings.
• Maintain all related records for departmental P card expenses.
• Assist with management of electronic check in kiosk for sign in and out of outside contractor staff.
• Dispatch field staff and contractors.
• Coordinate all aspects of vehicle scheduling in support of all College organizations and departments, including but not limited to confirmation of vehicle driver authorization and vehicle availability.
• Manage golf cart reservations and use. Assist and maintain golf cart use request forms.
• Provide administrative support for Building Services and Maintenance departments.
• Provide waste management, recycling, customer service and support as needed.
• Responsible for ordering and maintaining office supplies and printed forms.
• Research and secure best pricing options to ensure fiscal responsibility.
• Assist supervisors with form design and signage.
• Provide backup support for overtime processing and submission.
• Make recommendations for the upgrade in any of the operations within the scope of responsibility.
• Oversee the installation of these upgrades, ensuring that they operate without difficulty.
• Establish liaison and maintain cooperative working relationships with other staff or organizations whose functions impact on assigned responsibilities.
• Answer, screen and route office phone calls, greet and direct visitors, process information requests, answer routine questions, take messages or route phone calls appropriately.
• Attend and participate in meetings, training, and events related to assigned responsibilities.
• Prepare clear, accurate, and informative correspondence and reports containing findings, conclusions, and recommendations for review by the Associate Supervisor or Director.
• Assists with sorting and routing incoming mail, correspondence, and Public Safety reports. Perform other various related work, completes special projects and assignments, as required.
• Safeguard the confidentiality of college personnel and work -elated records, files, fiscal data, and correspondence.

Knowledge & Abilities:

• Knowledge of the principles and techniques essential to the performance of assigned responsibilities.
• Operating knowledge of all standard office equipment (computer, fax, photocopier, etc.).
• Will use them efficiently and effectively for the facilitation of various work assignments. Makes service calls as necessary and tracks same.
• Ability to use all standard office management application software to prepare routine correspondence, maintain records, prepare reports, schedules, file management, and to improve the overall clerical support operations and communications within and outside the department.
• Ability to comprehend, interpret, and apply established law, regulations, policies, procedures, precedents, and guidelines.
• Ability to maintain cooperative working relationships with other offices or organizations whose functions impact on assigned responsibilities.

22nd Century Technologies, Inc. (TSCTI) is one of the fastest-growing IT Services Integrators and Workforce Solutions providers in the United States. Founded in 1997, TSCTI is a Certified National Minority Business Enterprise (MBE) with a workforce of 6,000+ professionals, including 600+ Cybersecurity Subject Matter Experts (SMEs), delivering mission-critical solutions across all 50 U.S. states, Canada, and Mexico.

Headquartered in Princeton, NJ, and McLean, VA, with 14 regional offices nationwide, TSCTI provides comprehensive solutions in Digital Transformation, Artificial Intelligence (AI), Cybersecurity, Cloud Computing, IT Infrastructure, Enterprise Modernization, DevSecOps, Managed Services, Workforce Solutions, and Healthcare Staffing. We are a trusted partner to Federal, State, Local, Education (SLED), Healthcare, and Commercial organizations, delivering innovative technology and talent solutions that enable our clients to achieve their strategic objectives.

As one of the nation's leading Healthcare Workforce Solutions providers, TSCTI supports federal healthcare systems, Veterans Affairs (VA) Medical Centers, state and local healthcare agencies, hospitals, clinics, laboratories, long-term care facilities, and commercial healthcare organizations. We recruit and place highly qualified healthcare professionals across a wide range of specialties, including physicians, advanced practice providers, registered nurses, allied health professionals, behavioral health specialists, laboratory personnel, pharmacy professionals, and healthcare administrative staff. Our healthcare solutions ensure continuity of care while maintaining the highest standards of clinical excellence and regulatory compliance.

With a strong commitment to quality and compliance, TSCTI operates through CMMI Level 3 (Development & Services) and ISO 9001, ISO 20000, and ISO 27001 certified processes, ensuring consistent service excellence, operational maturity, and information security. Today, we proudly support 14 of the 15 Federal Executive Departments, 37 Federal agencies, 50 State governments, 115+ Local agencies, 37 School Districts, numerous healthcare organizations, and 80+ Fortune 500 and commercial clients.

TSCTI has earned numerous industry recognitions, including being named among Forbes America's Best Large Employers, Forbes Best Employers for Veterans, Forbes Best Employers for Tech Workers, Newsweek's America's Greatest Workplaces for Diversity, and a 13-time Inc. 5000 honoree. The company has also been recognized by the Washington Business Journal as one of the Best Places to Work and continues to expand its capabilities through strategic innovation, acquisitions, and investments in emerging technologies.

At TSCTI, our people are our greatest strength. We are committed to fostering an inclusive, collaborative, and growth-oriented workplace where innovation thrives and careers flourish. Whether delivering cutting-edge technology solutions or connecting exceptional talent with meaningful careers, we consistently exceed our clients' expectations while empowering our employees to succeed.

Equal Opportunity Employer

22nd Century Technologies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Company Description

22nd Century Technologies, Inc. (TSCTI) is one of the fastest-growing IT Services Integrators and Workforce Solutions providers in the United States. Founded in 1997, TSCTI is a Certified National Minority Business Enterprise (MBE) with a workforce of 6,000+ professionals, including 600+ Cybersecurity Subject Matter Experts (SMEs), delivering mission-critical solutions across all 50 U.S. states, Canada, and Mexico.\r\n\r\nHeadquartered in Princeton, NJ, and McLean, VA, with 14 regional offices nationwide, TSCTI provides comprehensive solutions in Digital Transformation, Artificial Intelligence (AI), Cybersecurity, Cloud Computing, IT Infrastructure, Enterprise Modernization, DevSecOps, Managed Services, Workforce Solutions, and Healthcare Staffing. We are a trusted partner to Federal, State, Local, Education (SLED), Healthcare, and Commercial organizations, delivering innovative technology and talent solutions that enable our clients to achieve their strategic objectives.\r\n\r\nAs one of the nation's leading Healthcare Workforce Solutions providers, TSCTI supports federal healthcare systems, Veterans Affairs (VA) Medical Centers, state and local healthcare agencies, hospitals, clinics, laboratories, long-term care facilities, and commercial healthcare organizations. We recruit and place highly qualified healthcare professionals across a wide range of specialties, including physicians, advanced practice providers, registered nurses, allied health professionals, behavioral health specialists, laboratory personnel, pharmacy professionals, and healthcare administrative staff. Our healthcare solutions ensure continuity of care while maintaining the highest standards of clinical excellence and regulatory compliance.\r\n\r\nWith a strong commitment to quality and compliance, TSCTI operates through CMMI Level 3 (Development & Services) and ISO 9001, ISO 20000, and ISO 27001 certified processes, ensuring consistent service excellence, operational maturity, and information security. Today, we proudly support 14 of the 15 Federal Executive Departments, 37 Federal agencies, 50 State governments, 115+ Local agencies, 37 School Districts, numerous healthcare organizations, and 80+ Fortune 500 and commercial clients.\r\n\r\nTSCTI has earned numerous industry recognitions, including being named among Forbes America's Best Large Employers, Forbes Best Employers for Veterans, Forbes Best Employers for Tech Workers, Newsweek's America's Greatest Workplaces for Diversity, and a 13-time Inc. 5000 honoree. The company has also been recognized by the Washington Business Journal as one of the Best Places to Work and continues to expand its capabilities through strategic innovation, acquisitions, and investments in emerging technologies.\r\n\r\nAt TSCTI, our people are our greatest strength. We are committed to fostering an inclusive, collaborative, and growth-oriented workplace where innovation thrives and careers flourish. Whether delivering cutting-edge technology solutions or connecting exceptional talent with meaningful careers, we consistently exceed our clients' expectations while empowering our employees to succeed.\r\n\r\nEqual Opportunity Employer\r\n\r\n22nd Century Technologies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.