Brokerage Coordinator

Job TitleBrokerage CoordinatorJob Description SummaryThe Brokerage Coordinator will report to the Director of Operations or Office Manager and will serve as the support for a fee-earner and/or team. This position is responsible for support of client service activities such as pitches and proposals, transaction support, and fee-earner administrative support. The Broker Coordinator will interact with various departments within the organization on behalf of the fee-earner to ensure they are able to meet the needs of their clients. In this capacity, the Broker Coordinator will be viewed as a direct line of communication to the fee-earner themselves.Job DescriptionJob DescriptionEssential Duties and ResponsibilitiesManage databaseSupport content creation process with regards to timeline and production cycleCoordinate with other departments based on the needs of the fee-earnerSupport timeliness of deliverablesProvide sales and deal supportKey responsibilitiesPitch and Proposal CoordinationCoordinate with Marketing, Research, and Financial Analyst on behalf of fee-earner for the creation of pitch/proposal as neededAttend strategy session with fee-earner and other departments as neededCoordinate with Marketing on behalf of fee-earner and deliver necessary information for creation of content (graphic design, mapping, etc.)Schedule meetings with fee-earner and other departments for review and feedbackSchedule meetings with prospect and arrange any other accommodations that may be required, such as catering, transportation, and space reservationsCoordinate with Brokerage Specialist and/or Marketing on the production of pitch/proposal when outside vendor is required for printingPerform basic data gathering, such as property searches and site selections, on behalf of fee-earner as appropriatePopulate template market documents, such as tour books, property flyers, and brochuresSchedule follow up meetings as necessary to review contentOther Service DeliveryCompile information to be used in periodic landlord leasing activity reportsHandle client contact lists, including database managementExecute property tour logistics for showing, including coordination with fee-earner and/or licensed professional, scheduling meeting with Prospect, and arranging any other accommodations that may be required (e.g., delivering food, reserving space)Coordinate the development of flyers, eBlasts or collateral on behalf of fee-earner with the Production Design Team.Maintain CRMUpdate CRM system on behalf of fee-earnerResearch potential conflict of new pursuitsCoordinate with fee-earner on the timely delivery of necessary information for CRM maintenanceEnter new leads and opportunities into the CRM system and update accordinglyProvide Deal numbers as needed for the proper recording of pursuit and deal related expensesReview CRM with fee-earner to ensure the accuracy of the informationCoordinate Events and ConferencesNotify fee-earner of internal and external events and conferencesRegister fee-earner for desired eventsCoordinate travel and other logistics for fee-earner as necessaryDeal Documentation and Revenue AccountingFollow up with all parties on the execution of deal related documents as requiredPrepare deal related documents and provide to fee-earner for review, approval, and deliveryCoordinate with Legal for review and approval when template documents are insufficientCreate deal sheet and provide to fee-earner and Director of Operations for review and approvalPackage Deal Sheet with deal documentation and submit to Revenue Accountant for processingClose Deal in CRM as requiredMaintain DatabasesSupport population of Internal Listing Database on behalf of fee-earnerInputting new listings into database and uploading all required information to include but not limited to property, availability, and rental rate informationUpdating existing listings in databaseRemoving inactive listings in databaseCoordinate with fee-earner for the collection of necessary informationCoordinate with fee-earner for the timely collection of necessary information to maintain third party sitesRespond to Data RequestsCommunicate requests with Marketing, Research, and Financial Analyst for the delivery of necessary informationMaintain calendar of due dates and follow up as necessaryRespond to requests under certain threshold, such as basic property or ownership searchesBackground and ExperienceDemonstrated experience should include:Bachelor’s Degree2-4 years’ experience in a professional organizationProficiency in Microsoft Office applicationsProficiency in Adobe Pro and Adobe SignProficiency in Adobe InDesignCompetenciesStrong written and oral communication skillsAbility to multitaskAbility to take direction from multiple sourcesGood project management skillsExcellent attention to detailDemonstrated aptitude to solve problems and navigate through obstaclesWORK ENVIRONMENTThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The role participates in a rotation of office facilities services tasks.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for 75% of the time; and extend hands and arms in any direction.OTHER DUTIESThis job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.Note: This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional locationCushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.The company will not pay less than minimum wage for this role.The compensation for the position is: $29.42 - $34.61Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at View phone number on click.appcast.io or email View email address on click.appcast.io. Please refer to the job title and job location when you contact us.INCO: “Cushman & Wakefield”SummaryLocation: Houston, Texas, USAType: Full time