Administrative Services Clerk

Summary

The Clerk's Office is seeking an individual looking for a challenging, interesting, and rewarding career in public service to serve as an Administrative Services Clerk in the Administration Division. The Administrative Services Clerk receives and reviews incoming court documents for conformity with federal and local rules and performs customer service and cashier duties.

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Duties

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Additionally, the incumbent provides technical and administrative support for procurement and attorney services. Some lifting may be required.

Customer service responsibilities:

• Provide courteous customer service to the public, litigants, and bar, which includes furnishing basic case and procedural information. Act as receptionist. Answer and route calls. Assist the public in the use of computerized databases.
• Receive and process documents for filing. Responsible for ensuring that paper and electronic documents are correctly routed. Check for prior or prohibited filing.
• Identify expedited, emergency, or high-profile matters and notify appropriate staff upon receipt.
• Retrieve files and make copies of records for court personnel, attorneys, and others. Prepare, ship, and retrieve records from the appropriate Federal Records Center.
• Inform customers and others of required fees. Receive payments and issue receipts. Secure payments in cash register. Balance cash drawer at the end of the day.
• Provide sample briefs upon request to assist counsel and litigants in preparing briefs.
• Scan, review, and route documents and records to court personnel, chambers staff, attorneys, and others, as directed.
• Operate a variety of equipment and programs, such as a cash register. Generate and review reports.
• Ensure data quality and processing standards for all transactions are met.

Procurement responsibilities:

• Provide procurement support and assistance to the Procurement Specialist and other administrative staff throughout the procurement cycle.
• Gather, develop, and compile data for use in preparation of budget and/or purchase requests.
• Receive deliveries of goods and verify acceptable condition. Compare invoices against purchase orders and/or packing slips for correct type, quantity, and condition.
• Use automated financial management system to record or review information. Maintain financial records and reports.
• Ensure data quality and processing standards for all transactions are met.
• Assist in ensuring that the office equipment of the Clerk's Office is in good operating condition.
• Assist with internal financial assessments and cyclical audits.

Attorney services responsibilities:

• Process attorney admissions, bar membership renewal forms, and payments for compliance with court requirements.
• Provide information concerning the attorney application and renewal process for attorneys seeking admission or readmission to the U.S. Court of Appeals for the Eleventh Circuit, in accordance with circuit rules.
• Verify attorneys' authority to practice before the court via the automated attorney roll.
• Prepare admission certificates and other documents. Record and process attorney admission/renewal information in an automated system.
• Ensure data quality and processing standards for all transactions are met.
• Audit and maintain log of bills of costs and respond to inquiries.

Serve as backup for the CJA Specialist with the following responsibilities:

• Receive, screen, process, and submit CJA vouchers for payment. Audit vouchers for accuracy prior to submitting for payment approval to proper authorities. Route vouchers to appropriate destinations.
• Ensure that CJA vouchers are properly submitted and entered into information systems.
• Process vouchers as well as motions, requests, and court orders for CJA counsel to attend oral arguments and/or confer with incarcerated clients.
• Process travel authorizations and vouchers in accordance with applicable policies and regulations.
• Assist with special projects and perform other functions within the Clerk's Office or court as assigned.

Requirements

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Conditions of employment

• Applicants must be United States citizens or lawful permanent residents actively seeking citizenship.
• The position of Administrative Services Clerk is a sensitive position. As a condition of employment, the selected candidate must successfully complete a background check. Employment will be considered provisional pending the successful completion of the background check and a favorable suitability determination.
• The position is subject to mandatory Electronic Funds Transfer (direct deposit) for salary payment.

Qualifications

Candidates must have a minimum of one-year specialized experience.

GENERAL EXPERIENCE: Progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the position's duties.

SPECIALIZED EXPERIENCE: Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures involving the routine use of computer skills, standard office equipment and a variety of applications. Ability to apply a body of rules, regulations, directives or laws. Such experience may be acquired in an appellate or federal court environment, a government agency, as well as elsewhere.

COURT PREFERRED QUALIFICATIONS: Experience working in a court environment, particularly federal court, or legal field is preferred.

Education

This job does not have an education qualification requirement.

Additional information

• Judicial Branch employees are "at will" employees and, as such, may be terminated with or without cause. It is the policy of the Court that all new personnel are hired for a twelve-month initial probationary period, at the end of which time their work and progress will be evaluated. All employees are required to adhere to the "Code of Conduct for Judicial Employees," Click here to view.
• The Administrative Services Clerks work schedule is 8:30 AM to 5:00 PM. However, depending upon the needs of the Court, Administrative Services Clerks may be required to work outside of normal business hours on occasion.

THE UNITED STATES COURTS ARE EQUAL OPPORTUNITY EMPLOYERS

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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

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Judiciary employees are entitled to benefits similar to those of other government employees including paid annual and sick leave, paid holidays, health and life insurance, a flexible benefits program, a portable retirement plan with matching contributions, flexible work schedule, and a professional environment.

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