Procurement Coordinator

Procurement Coordinator (Authorized Buying Agent)

The Jewish Child Care Association (JCCA) Purchasing Department has organizational oversight of all procurement. JCCA Purchasing Department employees are Authorized Buying Agents, tasked with procuring goods, supplies, equipment, and services using the prudent buyer principle. Adherence to this principle ensures that the organization's funds are used efficiently and cost-effectively, while meeting ethical standards and financial objectives.

The Procurement Coordinator (Authorized Buying Agent) is responsible for processing and purchasing all approved paper and electronic requests for goods, supplies, equipment, and services for JCCA. Responsibilities also include documenting, sourcing, screening, auditing, investigating, verifying, tracking, negotiating, researching, inquiring, communication, and follow-up. This position is critical to the organization due to its financial responsibility to secure the best overall cost, quality, and outcome.

Responsibilities:

• Reviews all approved purchase requisitions for accuracy and completeness, including documentation, quotes, work orders, and notes.
• Obtains any missing information from the end user prior to processing.
• Processes all approved purchase requisitions into purchase orders. Submits purchase orders to vendors and confirms receipt.
• Notates purchase orders with confirmations, estimated delivery times, substitutions, and all pertinent information.
• Communicates with end users about backorders, substitutions, pricing, and expected delivery dates.
• Follows up with vendors to ensure goods, supplies, equipment, and services are received and rendered as requested.
• Sources alternative vendors to obtain the best price using the prudent buyer principle.
• Screens new and existing vendors to ensure they are not on the government's exclusion list before entering them into the vendor system or issuing a purchase order.
• Runs reports and conducts cost analysis as needed.
• Matches purchase orders to invoices to ensure accurate invoicing and timely payments.
• Maintains in-depth knowledge of the Materials Management System to enter vendor information and update pricing.
• Ensures contract compliance and accurate pricing by understanding current contracts.
• Educates JCCA end-users and suppliers on purchasing policies and procedures; facilitates the procurement process.
• Maintains positive and supportive relationships with JCCA executive management and staff by providing expert procurement advice and consultation.
• Performs other procurement responsibilities as outlined in the position summary.

Qualifications:

• Associate's Degree required; Bachelor's Degree preferred
• Minimum of 3 years of purchasing experience, preferably in a healthcare environment
• Prior experience with Materials Management and EDI Systems preferred
• Ability to manage multiple tasks simultaneously
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Effective oral and written communication and strong customer service skills

Hourly Rate Range: $30.21 to $32.96