Procurement Specialist

Job Description

Job Description

Overview:

We are looking for a Procurement Specialist to provide broad administrative and operational support to the Information Technology team for a client of ours in the South Denver Metro market. This long-term contract position will focus on purchasing coordination, invoice processing, contract documentation, budget tracking, and day-to-day departmental administration. The role also supports travel planning, training logistics, records management, and communication with internal stakeholders and external vendors.

Responsibilities:

• Manage purchasing activities for the IT department by preparing quotes, submitting purchase requests, creating purchase orders, and monitoring payment progress.

• Review invoices and voucher documentation to help ensure timely and accurate accounts payable processing.

• Support contract administration by tracking agreements, organizing renewal schedules, and maintaining related documentation.

• Assist with budget oversight through reconciliation tasks, expense monitoring, and preparation of department reports.

• Coordinate travel arrangements, training enrollment, conference participation, and internal events for IT personnel.

• Provide administrative assistance to department leaders and team members by organizing calendars, preparing meeting materials, recording notes, and handling correspondence.

• Partner with Human Resources to support hiring coordination, onboarding steps, and personnel-related documentation.

• Maintain organized files, billing records, logs, and reports to support compliance and efficient department operations.

• Offer backup support to the service desk during periods of increased activity while maintaining attentive customer service.

• Communicate effectively with employees, suppliers, and external contacts to resolve questions and support procurement-related activities.

• High school diploma required; additional education or comparable relevant experience is welcomed.
• At least 1 year of relevant administrative experience, with preference for candidates who have supported procurement or finance-related processes.
• Working knowledge of purchasing procedures, accounts payable activities, budgeting practices, and office administration.
• Familiarity with IT-related terminology or experience supporting a technical department is preferred.
• Proficiency with Microsoft Office and business systems such as ServiceNow, DocuSign, or similar enterprise platforms.
• Strong organizational skills with the ability to manage multiple priorities and maintain accurate records.
• Effective written and verbal communication skills with a courteous approach to internal and external customer interactions.
• Ability to work independently, adapt to changing needs, and build collaborative working relationships.