Accounts Payable Specialist
Virgin Hotels Chicago
YOUR MISSION (The Job Description) This position assists in most administrative aspects of the accounts payable functions, including reviewing and processing source data to provide accurate and timely entry to accounting systems and sub-systems. THE NITTY-GRITTY (The Essential Job Duties)
- Approach all encounters with guests and team members in a friendly, service-oriented manner.
- Review all documents for accuracy and completeness. Enter invoices accurately and timely
- Match invoices with purchase orders, review documents and/or contracts ensuring that billing amounts are correct, and all approvals received
- Maintain detailed records of support documentation
- Assist supervisor with gathering data for month-end accrual
- Respond effectively to vendor inquiries in a timely fashion. Communicate all issues and/or disputes to operating departments and supervisor
- Reconcile vendor statements monthly
- Keep the supervisor abreast of any unusual events and/or deviations of policies and procedures
- Maximize productivity, identify problem areas, and assist in finding and implementing solutions
- Attend meetings/training as required by management
- Perform other duties as requested by management
- Attend required training sessions offered by Virgin Hotels Las Vegas.
- Perform the duties described in compliance with local laws and regulations
- Take the necessary steps to ensure minors are not allowed to gamble or loiter in gambling areas, drink alcoholic beverages, or purchase tobacco.
- Have knowledge of the ordinances, regulations, laws, policies, and procedures relating to the team member's department
- Consult Internal Control Procedures and Policy Manuals for guidance
- Report illegal activity to Security or the appropriate levels of Management
- Perform other job tasks assigned
- Ability to convey information and ideas clearly in English
- Evaluate and select among alternative courses of action quickly and accurately
- Multitask, handling competing deadlines and priorities from management
- Demonstrate initiative in job performance, including anticipating what needs to be done before it becomes a necessity
- Effectively and efficiently meet deadlines
- Handle problems in the workplace including anticipating, preventing, identifying, and solving problems as necessary
- Must have the ability to assimilate complex information, data, etc., from various disparate sources and consider, adjust, or modify to meet the constraints of the need
- Effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers and guests
- Ability to work with and understand financial information and data, and basic arithmetic functions
- Cross-train in other accounting or hotel-related areas
- Must be able to prioritize job functions to meet deadlines
- Current, legal, and unrestricted ability to work in the United States
- A high school diploma with mathematical emphasis. Experience in accounts payable or a similar role; or college courses in an associated field helpful
- High degree of accuracy in data entry with an attention to detail
- Must be able to demonstrate a working knowledge of computers by operating basic applications (Windows, Microsoft Outlook, spreadsheets, etc.). Possess a working knowledge of basic office equipment
- There will be days when working longer hours is required
- Exposure to PC screen for extended periods of time
- Office environment with possible distractions from other coworkers
- Sedentary work, Ability to exert up to 50 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects
- 50% logical / 50% creative / 100% AWESOME
- Enjoy working with a team and alone as the situation dictates.
- Adaptive, Flexible!
- Embody "great attitude."
- Unwavering integrity and endless work ethic.
- Appreciate constructive feedback, as well as graciously providing the same.
- Tenacious and self-motivated
Vacancy posted 3 days ago
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