Administrative Specialist (JOC)

Position Overview This role provides dedicated administrative support to a construction project management team operating under a Job Order Contracting (JOC) program. The JOC Program Coordinator plays a critical role in day-to-day coordination, documentation, scheduling, and communication across multiple active construction work orders. The position is fully on-site and supports real-time collaboration with project managers, contractors, and facilities staff. Core Responsibilities Program & Project Support Provide daily administrative support to project managers across the JOC program Track, organize, and maintain project documentation — including work orders, proposals, schedules, approvals, and correspondence Maintain organized electronic and hard-copy filing systems for contracts, reports, and project records Assist with data entry and tracking of activity across multiple concurrent work orders Maintain confidentiality of sensitive facility, operational, and project information Coordinate invoice routing, tracking, and submission Support purchase order documentation and approval workflows as requested Scheduling & Coordination Schedule and coordinate meetings with project teams, contractors, vendors, and stakeholders Prepare meeting agendas, record notes, and distribute follow-up items Manage on‑site meeting logistics including conference rooms, materials, and attendance Support smooth workflow coordination between facilities staff, contractors, and project managers Reporting & Documentation Compile, format, and distribute reports on JOC activity, project status, and performance metrics Track timelines, deliverables, and financial or status summaries as requested Ensure all reports and documentation are accurate, complete, and submitted on time to leadership or client representatives Communication & Stakeholder Interface Serve as the administrative point of contact for JOC program inquiries Communicate professionally with contractors, consultants, and internal stakeholders Ensure consistent, timely information flow between the project team and supporting departments On‑Site Presence Be present in the office throughout the work week to support in‑person collaboration Provide direct, real‑time support to project managers and leadership as issues arise Assist with walk‑ins, document reviews, and coordination that cannot be handled remotely Skills & Experience 3–6 years of experience in an administrative or coordination role; background in construction, facilities, or engineering preferred Strong organizational skills with high attention to detail Ability to manage multiple priorities in a fast‑paced, deadline‑driven environment Proficiency in Microsoft Outlook, Word, Excel, and Teams Comfortable learning and navigating client‑specific systems, portals, and documentation platforms Professional written and verbal communication skills What Makes This Role Different Direct involvement in construction project workflows — not general office administration Ongoing coordination with project managers, contractors, and facilities teams Regular handling of JOC‑specific documentation, invoices, and reporting On‑site presence that is critical to day‑to‑day execution in an active construction environment Pay Range 51,300.00 - 85,700.00 Benefits We offer an excellent benefits package including medical, dental, vision, life and LTD insurance, HSA, and a 401(k) retirement plan. EOE/AA/M/F/Vets/Disabled. Equal Opportunity Employer Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at View email address on click.appcast.io. #J-18808-Ljbffr