Field Operations & Logistics Manager

Job Description

Job Description

Role Type: Full-Time | Reports to: Executive Director

This is a Seasonal Role.

Direct Reports: 

• Drivers 
• Weekend Backup Support
• Church Volunteers
• Potentially College Intern or assistants
• Medical personnel (medication administration planning, training, and packing)

Role Summary

The Operations & Logistics Director is the architect of the Seeds Wilderness Way support system. This role bridges the gap between high-level strategic planning and the "nitty-gritty" of backcountry readiness. You are responsible for ensuring that every student, staff member, and vehicle is equipped, fueled, and safely coordinated to meet the mission of transformation in the wilderness.

1. Daily Dispatch & Fleet Coordination

• Strategic Synchronization: Perform daily log reviews (post-4:30 PM or pre-8:00 AM) to assess field needs and remotely assign roles, routes, and vehicles by 8:00 AM.
• Fleet & Resource Management: Supervise a team of up to 8 drivers. Ensure 4x4 vehicles and ATVs are maintained, inspected, and fueled for water drops and backcountry transport.
• Technical Standards: Maintain mastery of UTM coordinates and backcountry communication tools (InReach/Satellite/Radio)

2. Supply Chain & Warehouse Integrity

• Inventory Oversight: Direct the drivers or interns in the management of food systems, gear organization, and bulk buying.
  • Including responsibility for the actual ordering of gear and supplies to optimize operations. 
  • Includes breaking down bulk food to daily/individual portions
  • Conduct full physical inventories twice per year
• Mission-Ready Packing: Lead the prep and "pack out" for all trips, ensuring medications, gear, and nutritional menus (developed with the nutritionist) are sorted and ready for Monday or Thursday restock days.
  • This included restocking and organization of medical kits or med- blister packs.
• Infrastructure Maintenance: Oversee the gear repair and laundry system(clean laundry into the field, dirty laundry from field to front country), ensuring all equipment is cleaned, functional, and stored with high organization.

3. Personnel Discipleship & Community Engagement

• Mentorship & Leadership: Conduct twice-weekly 1-on-1 discipleship sessions with Interns and attend weekly L-10 meetings to solve operational hurdles.
• Volunteer Vision: Provide "vision and tasking" for the volunteer management, integrating their contributions (baking, prayer, encouraging notes) into the weekly logistics flow.
• Spiritual Formation: Occasionally lead staff devotions while fostering a biblical approach to conflict and team health. Disciple staff with spiritual maturity, love, and leadership. 

4. Risk Management & Emergency Readiness

• Incident Command: Serve as the primary emergency contact for Weekend Backup staff, and lead responder for field emergencies. Maintain readiness to implement ICS (Incident Command System) protocols for "Red Light" situations.
• Safety Compliance: Ensure all operations meet state requirements regarding, equipment, and safety (and nutrition).
• Environmental Oversight: Monitor extreme weather conditions and provide contingency logistics/backup options for field teams to mitigate environmental threats.

Key Performance Indicators (KPIs)

• Logistics Readiness:
  • intakes/graduations - All restocks, meds, and gear packed and staged one week out.
  • Weekly restock days- packed and ready by 9am on Monday and Thursdays.
• Efficiency Metrics: Fuel-per-week/Fuel-per-student tracking and maintaining operations within the allocated annual budget.
• System Fluidity: Zero delays in daily logistics, field equipment emergencies, or water drops, or radio comms.