Facilities Manager

Job Description

Job Description

Position Summary

The Facilities Manager is a Hands On position responsible for the overall maintenance, operation, safety, and appearance of Ford Yacht Club's buildings, grounds, marina infrastructure, utilities, and support systems. This position oversees contractors, vendors, maintenance personnel, and capital improvement projects to ensure the Club's facilities remain safe, functional, attractive, and financially sustainable.

The Facilities Manager serves as the primary point of accountability for facility operations and works closely with Club leadership to support member satisfaction, regulatory compliance, and long-term asset preservation.

Essential Duties and Responsibilities

Facility Operations

• Oversee the maintenance and repair of all Club facilities, including:
• • Clubhouse
  • Pool and pool house
  • Marina docks and seawalls
  • Restrooms and shower facilities
  • Parking lots and roadways
  • Storage buildings and maintenance facilities
  • Fuel dock infrastructure
  • Lift stations and sewer systems
  • Electrical distribution systems
  • Water systems and irrigation
• Conduct routine inspections and develop corrective action plans.
• Maintain preventative maintenance schedules for all Club assets.
• Respond to emergency maintenance situations and coordinate repairs.

Grounds Management

• Oversee grounds maintenance including:
• • Lawn care
  • Landscaping
  • Tree management
  • Snow and ice removal
  • Parking lot maintenance
• Ensure Club grounds are maintained to a high standard throughout the year.

Marina Operations Support

• Coordinate maintenance of:
• • Docks
  • Finger piers
  • Pilings
  • Electrical pedestals
  • Water systems
  • Pump-out facilities
• Monitor marina infrastructure conditions and recommend repairs or capital improvements.

Vendor and Contractor Management

• Serve as the Club's primary liaison for all maintenance contractors.
• Solicit bids and proposals for maintenance and capital projects.
• Manage contractor performance, schedules, and budgets.
• Verify work quality and approve invoices for payment.
• Ensure contractors comply with safety requirements and Club policies.

Capital Improvement Projects

• Assist the Board in developing annual capital improvement plans.
• Prepare project scopes, budgets, and timelines.
• Coordinate engineering, permitting, and contractor activities.
• Monitor project costs and provide regular status reports.

Budget Management

• Develop annual maintenance and facilities budgets.
• Monitor expenditures and control costs.
• Identify opportunities for cost savings and operational efficiencies.
• Assist with reserve planning and long-term asset management.

Regulatory Compliance and Safety

• Ensure compliance with:
• • OSHA requirements
  • Environmental regulations
  • Local building codes
  • Health department requirements
  • Fire safety regulations
  • Marina and waterfront regulations
• Maintain safety procedures and emergency response plans.
• Coordinate inspections and regulatory reporting.

Administrative Responsibilities

• Maintain maintenance records and asset inventories.
• Track warranties, permits, inspections, and service agreements.
• Prepare monthly reports for the Board.
• Attend Board and committee meetings as requested.

Qualifications

Required

• Minimum 5 years of facilities, property, marina, or commercial maintenance management experience.
• Strong working knowledge of:
• • Plumbing systems
  • Electrical systems
  • HVAC systems
  • Mechanical equipment
  • Building maintenance
  • Grounds maintenance
• Experience managing vendors and contractors.
• Ability to read plans, specifications, and technical documents.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office and maintenance tracking systems.
• Valid driver's license.

Preferred

• Marina, yacht club, condominium, resort, golf club, or waterfront facility experience.
• Licensed builder, mechanical, electrical, or facilities certification.
• Project management experience.
• Budget and capital planning experience.
• Knowledge of Michigan environmental and waterfront regulations.

Key Performance Indicators (KPIs)

The Facilities Manager will be evaluated on:

• Facility uptime and reliability
• Member satisfaction with facility conditions
• Budget performance
• Contractor management effectiveness
• Completion of preventative maintenance schedules
• Safety and compliance performance
• Capital project delivery
• Grounds and marina appearance standards

Physical Requirements

• Ability to work outdoors in all weather conditions.
• Ability to lift up to 50 pounds.
• Ability to climb ladders, access docks, and inspect confined or mechanical spaces.
• Availability for emergency response after normal business hours.