Executive Assistant

Executive Assistant

This individual provides high-level administrative, operational, and strategic support to assigned Senior Leadership within Zayo. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner, helping to optimize time, ensure effective communication, and drive organizational efficiency.

The Executive Assistant is responsible for executive administrative functions including making domestic and international travel arrangements, managing expense reports and invoices, scheduling meetings, receiving visitors, internal and external correspondence, overseeing company functions and event coordination, calendar management, general office duties, preparing materials for all meetings, registering for all conferences and other duties as assigned. The Executive Assistant will provide a high level of service for all internal and external clients.

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements with a high level of accuracy and confidentiality.
• Prepare, review, and edit correspondence, reports, presentations, and other documents.
• Coordinate and support offsite meetings, and leadership events, including logistics, agendas, and follow-up actions.
• Attend key management meetings and organize necessary materials for meetings.
• Track and follow up on strategic projects, deadlines, and deliverables to ensure timely completion.
• Collaborate with other departments to facilitate smooth communication and execution of executive directives.
• Handle confidential and sensitive information with discretion and professionalism.
• Create and maintain detailed organization charts and budgets.
• Prepare briefing materials and background information for meetings and public appearances.

Qualifications

• Bachelor's degree in Business Administration, Communications, or related field preferred.
• Minimum of three (3) years of executive administrative experience, supporting VP and above clients.
• Proven ability to manage multiple, complex priorities with attention to detail and accuracy.
• Exceptional written and verbal communication skills.
• High level of integrity, professionalism, and discretion when handling confidential information.
• Strong proficiency in MS365 (Outlook, Word, Excel, PowerPoint) and familiarity with MS collaboration tools.
• Experience with Oracle Fusion a plus.
• Demonstrated ability to build relationships, influence without authority, and operate effectively in a dynamic environment.

Estimated base salary range: $53,300 - $82,000 USD/annually.

The base pay range shown is a guideline and reasonable estimate for this role. It takes into account the wide variety of factors that are considered in making compensation decisions. Actual compensation offered may vary from the posted range based upon geographic location, work experience, skill level, certifications, and other business and organizational needs. Non-sales roles may be eligible to participate in a discretionary annual incentive plan. Sales roles may be eligible to participate in a sales incentive plan.

Additionally, this position may be eligible for certain benefits, such as health insurance, life insurance, disability retirement plans, paid time off.

Zayo provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, provincial or local laws.