Legal Administrative Assistant

Job Type


Full-time

Description

We have an immediate opening in our Madison office for a Legal Administrative Assistant. We seek an energetic professional to support the attorneys and paralegals in meeting the needs and demands of the firm's departments and other clients.

You will join a supportive, hard-working team of legal professionals who provide creative yet practical solutions to our clients' needs. You will work closely with 3-4 timekeepers in an environment that has an outstanding reputation for innovation and excellent client service.

As part of our team, some of the essential duties and responsibilities will include:

• Type from rough draft, handwritten materials and/or dictation into proper format.

• Compose basic or routine letters/transmittal e-mails.

• Enter timekeepers' time entries.

• Proofread documents for accuracy, grammar, and formatting consistency.

• Schedule and calendar appointments, meetings, closings, etc.; make travel arrangements and complete expense reports.

• Obtain/maintain contact information.

• Provide administrative support across the team and serve as backup to other assistants as needed.

• Assist with client intake, engagement letters, and document collection

• Monitor e-mail, regular mail and voice mail.

• Prepare, revise, and format estate planning documents, including wills, trusts, powers of attorney, and related instruments

• Answer phones and resolve questions or concerns from clients, other attorneys and co-workers.

• Coordinate execution of estate planning documents, including arranging for witnesses and notarization.

• Maintain and organize client files (electronic and physical), ensuring accuracy and completeness.

Requirements

This position requires superior administrative skills. You must be a professional with at least 3 years of administrative assistance experience. Previous Real Estate experience strongly preferred. A Bachelors' Degree is a plus.

Other required qualifications include:

• Keyboarding speed of at least 65 wpm.

• Excellent written, oral and e-mail communication skills.

• Excellent listening skills.

• Supportive and comfortable in a team environment.

• Prioritize and handle/complete multiple tasks with competing deadlines.

• Outstanding customer service/interpersonal skills.

• Strong technology skills. Demonstrated familiarity and experience with Microsoft Word/Excel/Outlook/PowerPoint.

• Exceptional organizational skills.

• Strong attention to detail with a commitment to accuracy.

• Solid grammar, spelling, vocabulary and language skills.

• Efficiency, flexibility and patience.

• Complete discretion and tact with confidential information.

Physical Demands and/or Work Environment:

While performing the duties of this job, the employee must be able to frequently use a keyboard, calculator, and telephone. Frequent sitting, walking, talking, hearing, and occasionally stand, stoop, bend, kneel, crouch, crawl, lift (20 lbs.), and an ability to adjust vision for close vision work. Reasonable accommodations will be made for qualified individuals with disabilities consistent with applicable law.