LEGAL ASSISTANT

Executive Service

Department of Disability and Aging

Legal Services

Nashville, TN

Salary: $48,684.00 Yearly

Closing Date: 06/15/2026

This position is designed as Hybrid (In office and Remote).

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position. A Motor Vehicle Records screening will be conducted prior to employment.

The Department of Disability and Aging supports people to live the lives they envision for themselves by ensuring people can exercise rights, engage with the community and experience optimal health. At DDA, we are responsible for administration and oversight of services and supports for more than 1.5 million older adults and Tennesseans with disabilities.

Job Overview:

Assisting attorneys with research, drafting legal documents, case management, client support and engagement, Research includes legal research of current statutes and case law. Drafting of petitions, motions, proposed orders, affidavits, memorandums. Management of filing documents with courts, including e-filing and filing through mail or in person. Maintenance of case files, ensuring the attorneys are up to date with all relevant information. Client communications include consultation assistance, interviews, assistance in document execution, and general communications. Office of General Counsel with conservatorship requests, litigation holds, rules and legislation, and records requests. Division of Administrative Appeals with the DDA Abuse Registry Advisory Group, involuntary disenrollments, rules and legislation, Reportable Events Management and Abuse Registry placement, and provider appeals.

Key Responsibilities:

Conservatorship cases- obtain consents and declarations draft pleadings, file pleadings, serve and file summons, correspond with clerks and parties regarding scheduling hearings, interviews with attorneys for hearing prep, correspond with clerks to obtain letters of conservatorship, notify parties of all filings and dates, conservatorship tracking, maintaining H: Drive file and SharePoint file, close all cases. Contested Cases-Contested Cases - Case tracking, notifications regarding appeals, Confirmation of perp contact information, Acknowledgment letters of appeals, co-administrator for DAA reporting system, File review assignments, Drafting and filing Notice of Charges, Filing subpoenas, Court Reporter scheduling, Drafting Abuse Registry placement memos, Correspondence with Health Facilities Commission, Draft settlements, coordinate with outside attorneys and perpetrators to obtain signed settlements, file agreed orders with settlements. Abuse Registry Advisory Group-Receive and track applications, Correspondence with applicants, Acknowledgment letters and letters of incompleteness, Drafting ARAG recommendation to Commissioner, Editing meeting minutes, Creating Packet for Commissioner review, Drafting Commissioner Decision Letter, Final communications with Applicant, Drafting removal memo if applicable. Additional Responsibilities include; sanctions, provider sanction appeals, Team Act, involuntary Disenrollments, Administrative Complaints, training presentations, Rules, Unlicensed Facilities Registry, Litigation Holds, and Title VI reporting assistance.

Minimum Qualifications:

Preferred Qualifications: Education equivalent to graduation from an accredited college, university, or professional school with one of the following: (1) an Associates Degree in Paralegal or Legal Assistant studies; (2) a Bachelor's Degree in Paralegal or Legal Assistant studies; (3) a Paralegal Certificate; or 4) one year of graduate level law school. Experience equivalent to 3-5 years working as a paralegal with at least 1 year paralegal experience working in the State of Tennessee. Prior paralegal experience working with Tennessee conservatorships is preferred.

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.

Required

Preferred

Job Industries

• Other