Real Estate Operations Manager

Job Description

Job Description

Position Overview

MCCD Holdings is seeking a highly organized, hands-on Real Estate Operations Manager to oversee day-to-day operations across a growing portfolio of residential rental properties and active development/construction projects.

This role combines:

• property operations,
• construction coordination,
• vendor management,
• project oversight,
• tenant coordination,
• and business operations support.

The ideal candidate is entrepreneurial, proactive, detail-oriented, and comfortable managing multiple moving pieces simultaneously in a fast-paced real estate environment.

This is not a large corporate property management role. The Operations Manager will work directly with ownership and play a key role in scaling the business.

Current Portfolio

• 9 residential rental properties
• Active luxury/spec residential construction projects
• Residential renovations and unit turnovers
• Growth-focused real estate investment and development company

Core Responsibilities

Property Operations

• Oversee day-to-day operations of rental portfolio
• Coordinate maintenance requests and repairs
• Manage vendor scheduling and follow-up
• Coordinate turnovers, cleaning, inspections, and make-ready work
• Track lease expirations and occupancy status
• Assist with leasing coordination and tenant communication
• Ensure properties are maintained to company standards
• Maintain organized property files, invoices, warranties, and documentation

Construction & Development Coordination

• Coordinate active construction and renovation projects
• Work with general contractors, subcontractors, suppliers, architects, and inspectors
• Track project timelines, budgets, and milestones
• Schedule inspections and monitor permit progress
• Assist ownership with project planning and execution
• Help ensure projects stay on schedule and within budget
• Conduct regular site visits and provide progress updates
• Identify operational issues before they become major problems

Vendor & Contractor Management

• Source and coordinate vendors and subcontractors
• Obtain and compare bids
• Maintain contractor relationships
• Verify scope completion and quality of work
• Monitor vendor responsiveness and performance
• Coordinate emergency maintenance situations as needed

Financial & Administrative Oversight

• Track invoices, receipts, project expenses, and budgets
• Coordinate with bookkeeping/accounting support
• Assist with budget reporting and project cost tracking
• Monitor utility accounts, insurance renewals, and recurring services
• Help improve operational systems and efficiencies

Business Operations

• Implement and improve operational processes
• Maintain project management systems and task tracking
• Help ownership prioritize operational workflows
• Assist with scaling systems as portfolio grows
• Support acquisition onboarding and project startup activities

Qualifications

Required

• 3+ years of experience in:
  • real estate operations,
  • property management,
  • construction coordination,
  • residential development,
  • or related field
• Strong organizational and project management skills
• Ability to manage multiple projects simultaneously
• Strong communication and vendor management abilities
• Experience coordinating contractors and service providers
• Proficiency with:
  • Google Workspace
  • Microsoft Office
  • project management software
  • spreadsheets and budgeting
• Reliable transportation for local property/project visits

Preferred

• Residential construction or renovation experience
• Real estate investment company experience
• Knowledge of permitting and inspections
• Experience with AppFolio, Buildium, QuickBooks, Monday.com, Asana, or similar systems
• Leasing or tenant relations experience
• Illinois real estate license (not required)

Ideal Candidate Traits

The ideal candidate is:

• proactive rather than reactive,
• highly organized,
• solutions-oriented,
• detail-focused,
• calm under pressure,
• and capable of operating independently.

This role is best suited for someone who enjoys building systems, solving operational problems, and helping grow a real estate business long-term.

Compensation & Benefits

• Competitive base salary
• Performance-based bonuses
• Mileage or vehicle reimbursement
• Paid time off
• Opportunity for growth with expanding portfolio
• Potential long-term leadership opportunity

Sample Performance Bonus Structure

Bonuses may be tied to:

• on-time project completion,
• staying within renovation budgets,
• occupancy/vacancy performance,
• vendor cost savings,
• operational efficiency improvements,
• and overall portfolio performance.

Reporting Structure

This position reports directly to ownership and will play a central role in daily company operations across both rentals and development projects.

We are a family-run real estate development and leasing company. We are looking to expand the business and are seeking someone to join our team to help us accomplish our goals. We maintain a positive, team-focused workplace built on respect, communication, reliability, and quality work. Employees work together on-site, prioritize safety, support one another, and take pride in delivering high-quality results on every project.

Company Description

We are a family-run real estate development and leasing company. We are looking to expand the business and are seeking someone to join our team to help us accomplish our goals. We maintain a positive, team-focused workplace built on respect, communication, reliability, and quality work. Employees work together on-site, prioritize safety, support one another, and take pride in delivering high-quality results on every project.