Executive Assistant

$74k - $124k

Guidehouse

Brooklyn, NY

# Executive AssistantApply: US - MD, Bethesda: Full time: Posted 2 Days Ago: 44855**Job Family:**Program Management**Travel Required:**None**Clearance Required:**Ability to Obtain Public Trust **What You Will Do:** We are looking for an Executive Assistant to support the National Institutes of Health (NIH), National Library of Medicine (NLM), Office of the Director (OD), Office of Administration (OA). This position is a full-time position located in Bethesda, MD and is responsible for executive administrative support, calendar management, meeting coordination, travel administration, and office operations support.* Provide executive calendar management and scheduling support for the NLM Executive Officer and Deputy Executive Officer, ensuring accurate coordination of meetings, priorities, and commitments.* Deliver administrative and operational support to the NLM Office of Administration to ensure efficient office operations and mission accomplishment.* Provide administrative and technical support to internal and external stakeholders.* Coordinate meeting planning and logistics, including conference rooms, audiovisual resources, Microsoft Teams meetings, agendas, participant communications, meeting materials, and meeting minutes.* Provide administrative and procedural support for travel planning and execution for NLM OD staff.* Assist with NLM timekeeping audit reports and related administrative tracking activities.* Review documentation for compliance with federal policies, procedures, and established administrative requirements.* Develop, maintain, and update documentation, databases, spreadsheets, and tracking systems related to personnel, budget, travel, and training activities.* Provide travel support for domestic, foreign, and sponsored travel, including travel requests, leave authorizations, vouchers, and travel tracking.* Ensure compliance with Federal Travel Regulations and NLM-specific travel policies and procedures.* Prepare and process office supply requests, purchase requisitions, registrations, reimbursements, and miscellaneous procurement actions.* Enter and track office supply and registration requests using government systems, including POTS.* Perform specialized administrative assignments, special projects, reporting activities, presentation development, agenda preparation, and database management.* Coordinate the preparation of travel requests, professional service orders, sponsored travel requests (Form 348), outside activities requests (Form 520), SAAVI inquiries and responses, official duty memoranda, training requests, correspondence, reports, and related forms.* Serve as a focal point and primary point of contact for matters concerning the Office of Administration.* Design and coordinate communication processes that support the efficient flow of information across projects and program activities.* Develop and maintain budget, personnel, travel, and training tracking spreadsheets and provide reports and summaries as requested.* Maintain administrative reference materials, staff schedules, tours of duty, contact information, and budget tracking records.* Upload, organize, and maintain information within NLM Wiki and OneDrive environments.* Support office inventory management, equipment tracking, maintenance agreements, and property management activities.* Manage and track office data calls while identifying process improvements and technology solutions to improve efficiency.* Research, recommend, and implement administrative process improvements and best practices.* Gather and analyze information related to programs and administrative processes and prepare reports, correspondence, and supporting documentation.* Assist staff with the creation and preparation of presentations, briefing materials, and slide decks.* Maintain activity tracking systems and provide ongoing status updates as required.* Provide ad hoc support to NIH/NLM/OD/OA meetings, committees, working groups, and other NLM divisions.* *Incumbent capture, no other candidates were considered due to incumbent candidate identified. They meet the labor category requirements provided by the customer.***What You Will Need:** * Bachelor's degree.* Minimum of FOUR (4) years of administrative and executive support experience.* Proficiency with Microsoft Excel and Microsoft Word.* Experience working with NIH databases and administrative systems.* Experience supporting travel planning and execution utilizing NIH travel systems, including Concur Government Edition (CGE).* Knowledge of Federal Travel Regulations.* Ability to manage multiple priorities, schedules, and administrative activities in a fast-paced environment.* Experience reviewing documents for compliance with established policies and procedures.* Ability to develop and maintain spreadsheets, reports, tracking systems, and administrative databases.* Must be able to obtain and maintain a Federal or DoD Public Trust. Candidates must receive approved adjudication of their Public Trust prior to onboarding with Guidehouse. Candidates with an active Public Trust or existing suitability are preferred.* Incumbent capture – no other candidates were considered due to an identified incumbent who meets the labor category requirements provided by the customer**What Would Be Nice To Have:** * Demonstrated ability to support NIH senior executives and leadership offices.* Proficient written and verbal communication skills.* Background supporting federal acquisitions, procurement, and office supply management processes.* Familiarity with POTS and other NIH administrative systems.* Skilled in supporting budget tracking and expenditure monitoring activities.* Proficiency managing SharePoint, OneDrive, Wiki, or other document management platforms.* Ability to prepare executive briefings, reports, and presentations.* Ability to support data calls, reporting initiatives, and process improvement efforts.* Knowledge of NIH administrative, travel, personnel, and training procedures. The annual salary range for this position is $74,000.00-$124,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.**What We Offer:**Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.Benefits include:* Medical, Rx, Dental & Vision Insurance* Personal and Family Sick Time & Company Paid Holidays* Parental Leave* 401(k) Retirement Plan* Group Term Life and Travel Assistance* Voluntary Life and AD&D Insurance* Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts* Transit and Parking Commuter Benefits* Short-Term & Long-Term Disability* Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities* Employee Referral Program* Corporate Sponsored Events & Community Outreach* Care.com annual membership* Employee Assistance Program* Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)* Position may be eligible for a discretionary variable incentive bonus
J-18808-Ljbffr Guidehouse

Apply

Vacancy posted 6 days ago

Similar jobs that could be interesting for youBased on the Executive Assistant in Brooklyn, NY vacancy

Executive Assistant
$56 per hour
...Title: Senior Executive Assistant Location: Onsite in Secaucus, NJ (United States) Employment Type: Contract (4+ months) Pay Rate: $56/hour Our client is seeking an experienced Senior Executive Assistant to provide high-level administrative, operational,...
Suggested
Contract work
Work at office
Local area
Private Company
Secaucus, NJ
4 days ago
Executive Assistant
$65k - $90k
...CPA firm seeking a highly organized, detail-oriented professional to support the Head of Tax Practice. This full-time role combines executive-level administrative support, departmental coordination, and accounts receivable management in a fast-paced professional...
Suggested
Full time
Work at office
Flexible hours
Shift work
Roth&Co
Brooklyn, NY
4 days ago
Senior Executive Assistant
$52 - $56 per hour
...Senior Executive Assistant Location: Secaucus, NJ Schedule: Onsite, 5 days per week Pay Rate: $52-$56/hour Duration: 5 month W2 contract covering a Leave of Absence Position Summary The Senior Executive Assistant provides high-level administrative...
Suggested
Contract work
Work at office
Local area
Russell Tobin
Secaucus, NJ
2 days ago
Executive Personal Assistant
$150k - $185k
...Title: Executive Personal Assistant Salary: $150,000 p.a. - $185,000 p.a. Start: ASAP Tiger Recruitment is working with a UHNWF based in New York who is looking for an Executive Personal Assistant to help navigate their busy life. This role supports their...
Suggested
For contractors
Immediate start
Tiger Recruitment
Long Island City, NY
2 days ago
Executive Personal Assistant
$150k - $200k
...Executive Personal Assistant A global venture capital / multi-family office is seeking an exceptional Executive Personal Assistant to support the President and Principal. This is a unique opportunity for a career assistant who thrives in a fast-moving, international...
Suggested
Work at office
Remote work
Career Group
Brooklyn, NY
3 days ago
Executive Personal Assistant
...Executive Assistant to Partner, Prestigious Global Retained Search Firm, New York City/Hybrid A global retained boutique executive search firm — specializing in roles within the Investment Banking, Investment Management sectors — is looking for the person who will sit...
Work at office
Worldwide
Weekend work
C-SUITE ASSISTANTS
West New York, NJ
1 day ago
Executive/Personal Assistant
$500 per month
# Executive/Personal AssistantBeverly Hills, CA 90212## OverviewSalary Range$22.00 - $30.00 Hourly## DescriptionFabFitFun is searching for a Full-Time Executive/Personal Assistant to support our Co-Founder/Co-CEO. This person will play a pivotal role in ensuring the day...
Hourly pay
Full time
Seasonal work
Work at office
Flexible hours
Shift work
Priority Dispatch
Brooklyn, NY
1 day ago
Executive Assistant to CEO and COS/Experience at a Start Up Required
...A recently founded firm in Williamsburg that matches C-level executives from prominent companies is looking for an Executive Assistant to the CEO and Chief of Staff. The role is 70% supporting the CEO and 30% COS. The company has been in business for 1.5 years and is profitable...
Full time
Work at office
Shift work
C-SUITE ASSISTANTS
Brooklyn, NY
4 days ago
Executive Personal Assistant
$150k
...Our Client Our client is a prestigious global investment firm seeking an exceptional Executive Assistant / Personal Assistant to support a senior investment executive and partner closely with a Chief of Staff and broader executive support team. This is a highly...
For contractors
Flexible hours
Joss Search
Hoboken, NJ
3 days ago
Personal Executive Assistant
$20 - $25 per hour
...Job Posting ID: KT_226_JOB Position: Executive & Personal Assistant FT/PT Status: Open to Full-Time or Part-Time Location: Must live in the Fairfax, VA area and be available to run local errands as needed Education: High school diploma or equivalent required; Associate...
Hourly pay
Full time
Part time
Live in
Work at office
Local area
Kreative Technologies LLC
Brooklyn, NY
5 days ago
Executive Personal Assistant
...We are seeking a highly organized, reliable, and proactive Personal Assistant to provide day-to-day administrative and personal support. The ideal candidate is detail-oriented, discreet, adaptable, and able to manage multiple priorities while maintaining a high level of...
Local area
Northbound Executive Search
Brooklyn, NY
19 hours ago
Executive Assistant
$40k - $55k
...We are seeking an Executive & Office Assistant to support two NY partners in managing daily tasks, communications, and scheduling. This role also involves assisting with office management and People Operations (HR and recruiting). It’s an excellent opportunity for someone...
Summer work
Work at office
Local area
Work from home
BPCM
Brooklyn, NY
3 days ago
Executive Assistant
...Community Service Day Spotlight Awards National Sales Excellence Awards CFSP Prep Certification Program POSITION SUMMARY: The Executive Assistant reports to the Executive Assistant to the CEO This position is based in Mansfield, Massachusetts Regular in-office presence...
Full time
Work at office
Local area
TriMark USA, LLC
Brooklyn, NY
3 days ago
Virtual EA
$88.4k - $122.3k
...of travel with us. About the Role We are expanding our Senior Leadership Team and looking for a proactive, highly adaptable Executive Assistant to join our team. In this role, your primary mission is to empower our senior leaders to achieve their strategic goals and OKRs...
Remote work
Shift work
engine
Brooklyn, NY
3 days ago
Executive Assistant
...international bank in Midtown Manhattan. They are looking for a Personal Assistant/Front Office Receptionist to join their team on a long-term... ...5+ years of experience in administrative support, reception, executive support, hospitality, office coordination, or a similar people...
Long term contract
Work at office
MJ Boyd Consulting
Weehawken, NJ
2 days ago
Executive Assistant
## Executive AssistantApply: New Philadelphia, OH: Full time: Posted 2 Days AgoBattle Motors prides itself on delivering efficient, effective... ...problems.· Provides high-level administrative support and assistance to the CEO· Interact with staff and gather and create reports...
Full time
Work at office
Local area
Immediate start
Battle Motors, Inc.
Brooklyn, NY
18 hours ago
Executive Assistant
# Executive AssistantUnited States2 hours agoID 1614905Price on request## DetailsEmployment type: Full-timeRemote: YesCompany: SolaceLevel... ...here . About the Role We’re looking for an Executive Assistant to provide dedicated support to senior executives across Solace...
Bazeta
Brooklyn, NY
2 days ago
Executive Assistant
$25 - $38 per hour
...culture and a love of sales, marketing and brand partnership execution! Is this you? Read on... ****WHO ARE WE?****Insomniac produces... ...*Insomniac is seeking an experienced and high-level Executive Assistant. This individual will serve a critical role in the company by...
Hourly pay
Work at office
Local area
Flexible hours
Night shift
Weekend work
Afternoon shift
Insomniac Inc
Brooklyn, NY
5 days ago
Executive Assistant
...matching Competitive salary Dental insurance Opportunity for advancement Paid time off Training & development Vision insurance Executive Assistant Full-Time and Fast-Paced We are looking for a highly organized, dependable, and motivated Personal Assistant to the Owner who...
Full time
Work at office
Night shift
Weekend work
Early shift
DUCTZ International
Brooklyn, NY
2 days ago
Executive Assistant
...competing priorities and shifting schedules without losing the details. Requirements 1 to 2 years of experience in an administrative, assistant or coordinator role. Strong written and verbal communication skills. Proficient in Google Workspace and Microsoft Office (...
Work at office
Visa sponsorship
Shift work
Club Space
Brooklyn, NY
3 days ago
Executive Assistant
...Summary: We are seeking an exceptional Executive Assistant to support the Chair of a leading global sports organization. This is an in-office position based in the Washington, DC area. This is not a traditional administrative role. We are looking for a highly capable operator...
Full time
Work at office
Worldwide
Monday to Friday
TOGETHXR
Brooklyn, NY
1 day ago
Executive Assistant
...Nobel sets the standard for reliable and responsible blasting manufacturing and services worldwide. What You Will Do: As the executive assistant, you will support to in-house legal team with respect to core administrative responsibilities, as well as special projects, with...
Permanent employment
Contract work
Work at office
Worldwide
RPMGlobal
Brooklyn, NY
1 day ago
Executive Assistant
$72k - $78k
...proactive professional who thrives in a fastpaced environment supporting executivelevel leaders? Corporate One is seeking an Executive Assistant to serve as a trusted strategic partner to assigned Executive Vice President(s). In this role, you’ll play a critical part in...
Casual work
Work at office
Flexible hours
Shift work
American Society of Administrative Professionals
Brooklyn, NY
5 days ago
Executive Assistant
...Simone Development Companies is seeking an Executive Assistant to support the owner and founder of the organization. The Executive Assistant should be skilled in managing schedules, coordinating meetings, handling confidential information, and streamlining operations to...
Work at office
Local area
Simone Development Companies
Elmhurst, NY
4 days ago
Executive Assistant
$70k - $80k
...Executive AssistantPowerhouse Arts (PHA) is a not-for-profit organization committed to creative expression. Located in a purpose-built... ...grow and expand its impact, Powerhouse is seeking an Executive Assistant to provide executive, high-level administrative support to the...
Work at office
Powerhouse Arts
Brooklyn, NY
5 days ago
Virtual EA
$45.1 - $55.28 per hour
...day. A member of our recruitment team will provide more details. Job Summary: We're seeking a highly organized, professional Executive Assistant to provide specialized administrative support. You will be supporting company executives with complex projects and various administrative...
Hourly pay
Local area
Remote work
1 day per week
Talentify.io
Jersey City, NJ
1 day ago
Executive Assistant
$85k
...Executive AssistantA healthcare company is seeking a full-time Executive Assistant to support senior leadership in a growing organization. This role is ideal for a highly organized, detail-oriented professional who can manage multiple priorities, handle sensitive information...
Full time
Work at office
Elevate Career Group
Brooklyn, NY
19 hours ago
Executive Assistant
$90k - $130k
...autonomy, ownership, and impact exist at every level. The Team The Executive Operations team supports the Chief of Staff and senior... ...fast-paced advanced nuclear environment. The Role The Executive Assistant provides high-level administrative, operational, and logistical...
Permanent employment
Work at office
Blackwing
Brooklyn, NY
1 day ago
Executive Assistant
...A growing enterprise SaaS company is hiring a highly organized, proactive Executive Assistant to work closely with its Founder & CEO and support day-to-day operations in its New York office. At its core, this role exists to make sure the CEO's time, attention, commitments...
Work at office
Shift work
Phifer & Company
Jersey City, NJ
2 days ago
Executive Assistant III
$88.5k - $110.4k
...Fanatics Collectibles is looking for an Executive Assistant / Marketing Coordinator based in Los Angeles, to support the Marketing team. We’re searching for a candidate who will provide support to multiple marketing executives as well as provide support to high-impact...
Temporary work
Work experience placement
Internship
Work at office
Fanatics
Brooklyn, NY
2 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Executive Assistant. Be the first to apply!