Sr. Executive Coordinator, People Team

Sr. Executive Coordinator, People Team

Hybrid (San Rafael, CA 34 days onsite per week) $3639/hour 1-year W2 Assignment (potential to extend or convert)

About the Company

This organization is a global biotechnology company dedicated to developing and delivering innovative therapies for people with serious and life-threatening genetic conditions. Their mission-driven teams support groundbreaking science with strong operational and people-focused infrastructure.

Role Overview

Reporting to the Chief People Officer (CPO), the Sr. Executive Coordinator provides high-level administrative and operational support to the People Leadership Team (PLT). This role requires exceptional discretion, sound judgment, and the ability to manage complex priorities in a fast-paced, evolving environment. The ideal candidate is proactive, highly organized, and anticipates needs before they arise.

Key Responsibilities

• Manage complex, global executive calendars, including scheduling across multiple stakeholders and resolving conflicts
• Coordinate logistics for leadership and global team meetings (agendas, materials, presenters, and follow-ups)
• Attend meetings as needed and capture detailed notes and action items
• Support development and editing of executive presentations
• Facilitate communication and information flow across the People Team
• Process purchase orders and assist with vendor contract coordination in partnership with Legal and Procurement
• Coordinate travel arrangements and manage expense reporting (Concur)
• Troubleshoot basic IT issues and coordinate equipment requests
• Maintain distribution lists and internal communication channels
• Support company-wide People announcements and communications
• Assist with onboarding and offboarding processes
• Handle ad hoc administrative requests with efficiency and professionalism

Qualifications

• Minimum 8 years of experience supporting senior executives (VP, SVP, or C-level)
• Strong proficiency in Microsoft Office Suite (Outlook, Teams, Word, PowerPoint) and Concur
• Excellent organizational, calendaring, and meeting coordination skills
• Strong communication skills with the ability to interact effectively at all levels
• High attention to detail with the ability to manage multiple priorities and deadlines
• Demonstrated discretion handling confidential and sensitive information
• Proactive, adaptable, and solution-oriented mindset
• Ability to work independently with minimal guidance
• Experience supporting HR or People teams is a plus
• Bachelor's degree preferred