Executive Assistant

A professional services organization is seeking an experienced Legal Executive Assistant to provide high-level administrative and legal support to senior attorneys within the Labor & Employment practice group. This role is responsible for managing complex calendars and communications, preparing and organizing legal documentation, and supporting litigation and client service activities in a fast-paced environment. The Legal Executive Assistant plays a critical role in maintaining efficient practice operations, ensuring accuracy of legal filings and documentation, and supporting attorneys with executive-level coordination and administrative management.

Key Responsibilities

• Provide proactive executive and administrative support to Shareholders, Associates, and legal professionals.
• Manage complex calendars, schedule meetings, depositions, conference calls, and video conferences, and coordinate appointment changes and confirmations.
• Receive, prioritize, and redirect calls, emails, and communications appropriately.
• Prepare, proofread, redline, edit, and format legal documents including pleadings, agreements, memoranda, briefs, and correspondence under strict deadlines.
• Assist with drafting legal and administrative documents as needed.
• Prepare and electronically file pleadings, briefs, and court submissions in accordance with court rules and procedures.
• Maintain and organize electronic and paper client files using document management systems.
• Utilize document management and legal software systems to support retention, organization, and retrieval of documents and emails.
• Assist with billing activities, invoice preparation, expense reporting, and related accounting functions.
• Coordinate travel arrangements and logistics for attorneys and legal staff.
• Maintain attorney contacts and client information within CRM and Firm systems.
• Support litigation and document production projects in collaboration with internal support teams.
• Prepare presentations, reports, agendas, and internal communications as needed.
• Track litigation deadlines and maintain docket calendars to ensure timely filings and compliance.
• Handle confidential legal and business documents with discretion and professionalism.
• Collaborate with attorneys, legal assistants, litigation support, and administrative teams across multiple offices and practice groups.

Minimum Education & Experience Requirements

• High school diploma or equivalent required; bachelors degree preferred.
• Minimum of 5 years of executive-level administrative or legal assistant experience required.
• Prior experience supporting attorneys, executives, or senior leadership in a law firm or professional services environment strongly preferred.
• Experience with litigation support, legal document preparation, court filings, and docket management preferred.
• Experience working within Labor & Employment or litigation practice groups is highly desirable.
• Prior experience using document management systems such as NetDocs or similar platforms preferred.

Special Requirements

• Ability to work overtime as needed to meet business and client demands.
• Experience with electronic filing procedures in state and federal courts preferred.
• Ability to maintain strict confidentiality with sensitive legal and client information.
• Strong understanding of legal terminology, court procedures, and litigation workflows preferred.

Knowledge, Skills, and Abilities

• Advanced proficiency with Microsoft Office applications including Word, Outlook, Excel, and PowerPoint.
• Strong knowledge of legal document formatting, proofreading, editing, and redlining.
• Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills with the ability to interact professionally with attorneys, clients, court personnel, and internal staff.
• Ability to prioritize tasks and work effectively in a fast-paced, deadline-driven environment.
• Strong attention to detail and commitment to producing high-quality work product.
• Experience using legal document management systems and electronic filing systems.
• Ability to problem solve proactively and anticipate attorney and client needs.
• Strong collaboration skills and ability to work effectively within team environments.
• Ability to manage confidential information with discretion and professionalism.

Additional Desired Characteristics

• Experience supporting Labor & Employment attorneys or litigation practice groups.
• Familiarity with legal billing systems, expense management platforms, and CRM databases.
• Experience coordinating complex travel and executive scheduling arrangements.
• Ability to quickly learn and adapt to new legal software and technology platforms.
• Demonstrated ability to support multiple attorneys and competing priorities effectively.

Work Environment

• Hybrid work schedule available based on business needs and organizational policies.
• Fast-paced professional office environment with frequent interaction with attorneys, clients, and legal staff.
• Position may require occasional overtime to meet litigation deadlines and client demands.
• Primarily sedentary office work involving prolonged computer usage and document preparation.

Other Duties

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Additional responsibilities and duties may be assigned based on business needs and operational requirements.