Accounts payable Specialist

Job Description

Job Description

Position Summary:

We are seeking a detail-oriented and reliable Accounts Payable (AP) Specialist to join our finance team. This role is responsible for managing the company's payable accounts, ensuring accurate and timely processing of vendor invoices, expense reports, and payment transactions. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities:

• Review, verify, and process vendor invoices, ensuring accuracy, proper documentation, and compliance with company policies.
• Oversee proper matching of purchase orders, packing slips, and invoices to validate transactions.
• Enter and maintain accurate records of financial transactions in the accounting system.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare and process payments, including checks, ACH, and wire transfers, according to company schedules.
• Respond to vendor inquiries and maintain positive relationships with vendors and internal departments.
• Assist with month-end closing activities, including accruals and account reconciliations.
• Maintain organized digital and physical filing systems for AP documentation.
• Assist with audits by providing necessary documentation and explanations.
• Identify opportunities for process improvement and support implementation of AP best practices.
• Experience with multiple entities.
• Vendor relations – customer service, good follow-up, good controls in place for exchange of sensitive information.
• Experience with inventory payables is a big plus!

Qualifications:

• High school diploma or equivalent required; associate or bachelor's degree in accounting, Finance, or related field preferred.
• 5+ years of accounts payable or general accounting experience.
• Proficiency with learning accounting software and proficiency in Microsoft Excel
• Strong attention to detail and organizational skills.
• Ability to meet deadlines and prioritize multiple tasks.
• Excellent communication and interpersonal skills.
• Experience in a high-volume, fast-paced environment a plus.

Preferred Skills:

• Knowledge of GAAP and basic accounting principles.
• Experience with expense report processing and corporate credit card reconciliations.

Additional Information:

• Full-Time, Year-Round with benefits
• Pay Range: $ 30.00-33.00hr