Legal Administrative Assistant

Job Description

Job Description

An established law firm is seeking a German-speaking Administrative Assistant to support attorneys and legal professionals within its German Corporate Practice Group.

Prior law firm experience is not required. The firm is open to candidates from corporate, professional services, executive support, or other administrative backgrounds who have strong organizational and technical skills and are interested in learning the legal industry. Fluency in German is required.

This is a great opportunity for a polished administrative professional who is detail-oriented, comfortable managing multiple priorities, and enjoys working in a professional, team-oriented environment.

Responsibilities

• Provide day-to-day administrative support to attorneys and legal professionals

• Prepare, edit, proofread, and format correspondence, documents, spreadsheets, and presentations

• Manage calendars, appointments, meetings, and travel arrangements

• Handle phone calls and serve as a professional point of contact for clients and internal teams

• Maintain electronic and physical files, contact lists, and other records

• Prepare expense reports and other administrative forms

• Assist with billing, time entry, file opening, and other internal processes

• Coordinate conference rooms, meetings, vendors, deliveries, and other logistical needs

• Assist with client meetings and internal events

• Conduct basic internet research as requested

• Provide additional administrative and project support as needed

Qualifications

• Fluent German language skills required , including strong written and verbal communication; native or near-native proficiency strongly preferred

• Strong administrative, executive assistant, or professional office support experience

• Law firm or legal experience is a plus, but not required

• Excellent Microsoft Office skills, particularly Word, Outlook, and Excel

• Strong document formatting, grammar, proofreading, and attention to detail

• Excellent organizational and time-management skills with the ability to manage competing priorities

• Professional communication skills and a client-service mindset

• Ability to work effectively in a fast-paced, team-oriented environment

• High school diploma or equivalent required

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