Senior Administrative Assistant

Job Description

Job Description

We are looking for an experienced Senior Administrative Assistant to support a busy district office in North Carolina. This contract opportunity with permanent potential is ideal for someone who excels at keeping daily operations organized, communicating professionally, and managing a wide range of administrative priorities. The person in this role will contribute to meeting coordination, correspondence, records management, and office support while serving as a reliable resource for staff and visitors.

Responsibilities:
• Coordinate day-to-day administrative activities to keep the office running efficiently and professionally.
• Organize meeting and conference logistics, including preparing materials, scheduling details, and onsite support when needed.
• Arrange business travel for staff, including airfare and hotel bookings, and help manage related itineraries.
• Maintain accurate filing systems and records for contracts, grievances, and other district documentation.
• Respond to incoming phone calls and email inquiries with professionalism and timely follow-up.
• Draft, format, proofread, and distribute business correspondence, letters, reports, and other office documents.
• Enter, update, and manage information within office databases and tracking systems with a high level of accuracy.
• Support large mailings, office supply purchasing, and coordination of maintenance or repairs for office equipment.
• Assist with light bookkeeping activities such as audit preparation support and monthly bank reconciliations.
• Travel occasionally to help support meetings, conferences, and district events as required.• 5+ years of experience in an administrative support, office coordination, or senior assistant role.
• Strong background in administrative assistance, reception support, and handling inbound calls in a detail-oriented office setting.
• Demonstrated ability to manage data entry, document preparation, proofreading, and database upkeep with accuracy.
• Experience coordinating travel arrangements, meetings, and office communications across multiple priorities.
• Proficiency with standard office software and business correspondence formatting.
• Ability to maintain organized records, manage confidential information, and follow established procedures.
• Strong interpersonal skills with the ability to support staff, visitors, and leadership effectively.