Secretary

Duties Receives all visitors and telephone calls, ascertains nature of call or business of visitors and determines appropriate action. Arranges for conferences, including such matters as location, schedule, agenda and attendance list and assembles background material. Makes necessary arrangements for travel, arranging schedules of visits, making reservations, notifying organizations and officials to be visited, and submitting travel vouchers and reports. Maintains control records on incoming correspondence and action documents and follows up on work in process to ensure timely reply or action. Reviews documents prepared for signature of or coordination with Director for conformance with regulations, grammar, format, and special Directorate policies. Reviews incoming correspondence, publications, regulations, and directives which may affect the Directorate and uses initiative to obtain clarification of instructions from originating offices or appropriate focal points when necessary. US Department of War