Administrative Assistant

Job Description

Job Description

We are seeking a talented full-time Administrative Assistant to support a team of professionals within a well-established and nationally recognized organization. This role is responsible for calendar coordination, documentation and data management, and a variety of administrative functions that support day-to-day operations and high-quality service delivery.

The ideal candidate demonstrates strong attention to detail, works independently, and proactively solves problems. A team-oriented mindset is essential, along with strong organizational skills, adaptability, transparency, professionalism, a service-focused approach, and comfort with technology.

Primary Duties

• Schedule external meetings and appointments for team members
• Coordinate and manage internal meetings and calendars for a team of professionals
• Prepare meeting rooms and ensure technology is set up and functioning properly
• Assist with document preparation, organization, and signing processes, including notarization when applicable
• Support mailing, scanning, copying, and electronic file management
• Track and submit continuing education or training documentation as needed
• Provide backup support for other administrative team members, including reception coverage, as requested
• Assist with internal events, meetings, and catering coordination
• Adhere to organizational policies, procedures, and professional standards
• Proofread and process meeting notes, summaries, and correspondence
• Draft and assist with delivery of professional written communications
• Initiate, update, and track tasks within internal databases or workflow systems
• Maintain accurate and up-to-date records in internal systems as new information is received
• Assist with the secure sharing of information and documents with external partners and stakeholders

Qualifications

• Excellent time management skills with the ability to manage multiple priorities accurately and meet deadlines in a fast-paced environment
• Strong proficiency in Microsoft Outlook and Microsoft Word required
• Outstanding written and verbal communication skills
• Ability to exercise sound judgment and work independently
• Self-starter who is organized, resourceful, and demonstrates meticulous attention to detail
• Comfortable communicating professionally via phone and email to coordinate scheduling and logistics
• Ability to work independently while contributing effectively in a collaborative team environment
• Flexibility in work schedule during high-volume periods or when critical deadlines arise

This is a fulltime, direct hire role with work required onsite in Edina, MN. Competitive salary and benefits package offered. Job offer contingent on a successful background and credit check.