Administrative Assistant - Landstar Property Management

Job Description

Job Description

Company Overview

Landstar Property Management part of the Select Group of Real Estate Companies, provides professional real estate and property management services with a commitment to exceptional service, strong relationships, and operational excellence. We value employees who take ownership of their work, communicate effectively, and take pride in providing outstanding service to our clients, residents, property owners, and team members.

We are looking for a dependable, detail-oriented professional who enjoys working in a collaborative, fast-paced environment and is ready to contribute to a supportive and positive team.

Job Summary

Landstar Property Management is seeking a tech-savvy, organized, and detail-oriented Administrative Assistant to join our Kalispell office. The ideal candidate is comfortable working independently, managing a high volume of tasks, and maintaining accuracy while balancing changing priorities and interruptions. This position requires excellent communication and customer service skills, sound judgment, and the ability to work professionally with clients, tenants, property owners, Realtors, vendors, team members, and other company departments.

If you take ownership of your responsibilities, enjoy helping others, and take pride in doing your job well, we would like to hear from you.

Compensation: $18.00 - $23.00per hour, depending on education, experience, and qualifications.

Work Schedule

• Full-time, non-exempt position
• Onsite Monday through Friday

Key Responsibilities

• Greet clients, residents, property owners, vendors, and other visitors in a professional and welcoming manner.
• Answer incoming telephone calls, respond to routine inquiries, and direct calls appropriately.
• Perform accurate and timely data entry.
• Maintain organized electronic and physical files and records.
• Prepare, process, and maintain documents and correspondence.
• Provide administrative support for day-to-day property management operations.
• Maintain professional and positive communication with Realtors, team members, clients, tenants, property owners, vendors, and company departments.
• Respond to requests and follow up on assigned tasks in a timely and professional manner.
• Manage multiple priorities and deadlines while maintaining accuracy and attention to detail.
• Handle confidential and sensitive information with appropriate discretion.
• Provide exceptional customer service and contribute to a positive office environment.

Other Duties

This job description is intended to describe the general nature and level of work performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Additional duties and responsibilities may be assigned based on business and operational needs.

Minimum Qualifications

• Associate degree or an equivalent combination of education and relevant work experience.
• Strong customer service and interpersonal skills with the ability to establish and maintain effective working relationships.
• Strong written, verbal, and listening communication skills.
• Strong spelling, grammar, proofreading, and general business-writing skills.
• Ability to read, write, and communicate effectively in English.
• Excellent attention to detail and the ability to maintain accuracy when working with important or sensitive information.
• Strong organizational and time-management skills.
• Ability to prioritize assignments, work under pressure, adapt to changing priorities, and meet deadlines.
• Strong analytical and problem-solving abilities.
• Ability to work independently and take ownership of assigned responsibilities.
• Dependable attendance and punctuality.
• Ability to maintain confidentiality and exercise appropriate discretion.
• Professional demeanor and appearance appropriate for an office environment.
• Intermediate proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability and willingness to obtain a Montana Property Management License if required for the position.

Preferred Qualifications

• Recent property management or real estate industry experience.
• Previous administrative or office support experience.
• Experience working in a high-volume, customer-focused office environment.
• Experience with AppFolio or similar property management software.

Equal Employment Opportunity

The Select Group is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and providing equal employment opportunities to all employees and applicants without regard to race, color, religion, creed, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, medical condition, genetic information, marital status, military or veteran status, protected leave status, or any other characteristic protected by applicable federal, state, or local law.

We are a nationally ranked, multi-office real estate organization with a long-standing reputation for excellence and growth.

Company Description

We are a nationally ranked, multi-office real estate organization with a long-standing reputation for excellence and growth.