Office Administrator

Our company does not guarantee immigration sponsorship. We may offer immigration sponsorship for employees in select critical roles. Any sponsorship will be subject to internal review and approval based on employee performance, current immigration law and business needs.

Job Summary

:Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our personnel. The office administrator's role will include working closely with our employees handling clerical duties, replenishments, conference room arrangements, and supervising custodians to ensure cleanliness

.In order to be successful in this position, you should be detail-oriented, professional, and have excellent written and verbal communication skills

.
Duties/Responsibilitie

• s:Coordinating and managing appointments, meetings, and conference room schedule to prevent duplicate booking
• s.Direct office activities and functions to maintain efficiency and compliance with company policies and procedure
• s.Maintain inventory and replenish office supplies, equipment, and furniture as neede
• d.Work closely with staff and managers to maintain office operation
• s.Support Account Receivables and Payable
• s.Learn, follow, and improve existing processes and procedure
• s.Interact with multiple levels employees, vendors, and partner
• s.Serve as a key point of contact for customers, vendors, and staff. Handle phone calls, manage emails, and address in-person inquirie
• s.Oversee office maintenance and repair tasks, such as managing office equipment, coordinating cleaning services, and reporting maintenance issues to facilities managemen
• t.Provide input and maintain data in digital and physical records, databases, and spreadsheets, ensuring data integrity and confidentialit
• y.Confirm and process purchase requests, providing order confirmations with ETA, confirming receipt and closing order
• s.Assist HR with onboarding proce
• ssPerforms other related duties as neede

d.
Required Skills/Abiliti

• es:Strong verbal and written communication ski
• llsMulti-tasking and time-management skills, with the ability to prioritize tas
• ks.Knowledgeable in Microsoft Office applications, primarily Word, Excel, and PowerPoi
• nt.Positive and professional work attitu
• de.Detail-orient
• ed.Perform general office administration and clerical tas
• ks.Thorough understanding of confidentiali
• ty.Self-motivate, competent in prioritizing and working with little supervisi

on.
Education and Experie

• nce:High school diploma or equivalent required; Associates degree in office administration or related field prefer
• red.Bilingual in English-Spanish/Vietnamese/Mandarin prefer