Office Assistant Receptionist

Job Description

Job Description

Water Damage Solution is a growing restoration and construction company specializing in water, fire, smoke, and mold mitigation, as well as full property restoration. We are seeking a reliable and organized Office Assistant to support daily operations and assist the company owner with administrative and project-related tasks.

This role is ideal for someone who is detail-oriented, proactive, and comfortable handling paperwork, coordinating permits, and helping keep projects organized from the office side.

Key Responsibilities

• Prepare, organize, and maintain company paperwork and job documentation
• Assist with pulling  building permits from city and county offices
• Track permit approvals and maintain permit records for ongoing projects
• Communicate with city departments, inspectors, and other administrative offices
• Help manage project files, contracts, and insurance-related documents
• Schedule appointments, inspections, and meetings as needed
• Assist with invoicing, document preparation, and data entry
• Maintain organized digital and physical filing systems
• Support the company owner with administrative and operational tasks
• Handle general office duties such as answering phones, emails, and coordinating information between field crews and office staff

Qualifications

• Previous administrative or office assistant experience preferred
• Experience with construction, restoration, or contractor paperwork is a plus
• Familiarity with  building permits and city processes is highly desirable
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office or Google Workspace
• Good communication and problem-solving abilities
• Ability to work independently and manage priorities
• Valid driver’s license (preferred, may be required for permit pickups)
  

Skills That Stand Out

• Experience working with insurance claims or restoration companies
• Knowledge of construction documentation and permits
• Quick learner who can adapt in a fast-paced environment
  

What We Offer

• Competitive pay based on experience
• Opportunity to grow with a growing restoration company
• Hands-on experience in the construction and restoration industry
• Supportive team environment