Contract Analyst II

Job Announcement

Are you ready to use your expertise in contract and financial management to drive operational excellence and support the Fairfax County community? If your answer is "Yes", we need you!

The Fairfax County Department of Public Works and Environmental Services (DPWES) is seeking two proactive Contract Analyst II to serve as on-site Subject-Matter Experts (SMEs). In this role, they will lead contract administration and financial oversight to ensure service contracts are compliant, competitively sourced, accurately billed, and aligned with operational needs. The role includes regular on-site presence and coordination with Department of Procurement and Material Management (DPMM), operations, and finance.

DPWES is a diverse, nationally accredited, and award-winning public works agency with approximately 1,000 employees providing solid waste, capital facility development, wastewater, stormwater, urban forestry, and land acquisition management services for the most populous county in Virginia. Join our team to help us protect the environment and serve the people of Fairfax County by creating and preserving a sustainable community that is an ideal place to live, work, and play for everyone.

Fairfax County Government is committed to our employees, and offers comprehensive benefits, including a defined-benefit retirement plan; medical, life and disability insurance; paid leave; tuition reimbursement; and reasonable accommodations for individuals with disabilities. Through our LiveWell Program and the County Benefits Division, we endeavor to cultivate a culture of wellbeing that empowers, educates and engages employees and retirees to make life-long choices that promote a holistic approach to their physical, mental, emotional, social, spiritual and financial wellness. Please review our awesome benefits:

• Benefits
• Retirement

DPWES provides award-winning solid waste collection services for approximately 45,000 homes, operates a transfer station and landfill, regulates solid waste services, and leads sustainability initiatives to promote zero waste goals for Fairfax County. DPWES Solid Waste is a diverse work force of approximately 300 merit and 50 non-merit employees and has an annual operating budget of more than $100M. Our nationally recognized team of professionals are working together towards a singular goal: providing environmentally responsible and cost-effective management of municipal solid waste, keeping Fairfax County safe, green, healthy, and clean.

Responsibilities Include:

• Lead full lifecycle contract administration, including drafting technical specifications, developing contract language, preparing amendments, and coordinating with DPMM to move contracts forward efficiently.
• Serve as the primary point of contact for vendors, issuing solicitations, encouraging participation, communicating procurement requirements, and managing correspondence including notices of non-compliance and required corrective actions.
• Conduct detailed invoice review, validation, and reconciliation, comparing invoices to contract terms, POs, operational logs, service reports, and usage data. Address discrepancies, coordinate corrections with vendors, and ensure timely resolution of billing issues.
• Monitor and manage contract and purchase order spend, identifying discrepancies, overages, and cost control opportunities; ensure expenditures stay within approved limits.
• Perform contract analysis by reviewing historical spend, vendor performance, and service delivery to recommend improvements, modifications, or re solicitations.
• Provide analytical and business support, developing reports, tools, and performance metrics to support decision making, and assist with special projects and operational analyses.
• Coordinate closely with operations, DPMM, IT, DVS, and senior leadership to ensure contract requirements are met and procurement actions align with business needs.
• Maintain compliance with safety protocols; work periodically in active operational environments with required PPE such as Hi Viz vests, steel toe boots, safety glasses, and hard hats.
• Positions are designated Emergency Service Personnel and must comply with DPWES safety requirements.

Note : Hybrid assignment; routine presence at either I 66 Transfer Station, I-95 Landfill or Newington Facility, plus periodic meetings at the Government Center. Exposure to active operational environments, heavy equipment areas, and interaction with staff, contractors, and the public.

This announcement may be used to fill multiple positions at the following locations:

• I-66 Transfer Station located at 4618 West Ox Road, Fairfax, Virginia 22030
• I-95 Landfill located at 9850 Furnace Road, Lorton, VA 22079 and Newington located at 6901 Allen park road Lorton VA 22079.

Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)

• Researches the availability of contracts that can meet the needs of the end user;
• Administers contracts and ensures compliance with federal, state, and local procurement requirements;
• Performs analyses to support contract negotiations, performance studies, utilization reviews, cost reasonableness studies, and expenditure history inquiries;
• Assists staff in contract negotiations;
• Oversees annual renewal process and periodic amendment process for contracts;
• Writes solicitations and contracts;
• Ensures vendors are in compliance with all aspects of the contract;
• Mediates and resolves, where possible, disputes between program staff and contractors regarding contract terms;
• Prepares the contract electronic and physical files;
• Prepares federal, state, and county mandated reports and management studies regarding vendor services and operations.

Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all inclusive list.)

• Working knowledge of the mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned;
• Knowledge of the principles, practices and techniques relating to procurement and contract administration;
• Ability to use research methods to gather, analyze and interpret data;
• Ability to evaluate proposals and solutions in terms of benefits, costs, and overall impact on the project, program, or organization;
• Ability to use information systems to prepare documents and to store, manipulate, analyze and present information.

Employment Standards

MINIMUM QUALIFICATIONS: Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four year college or university with a bachelor's degree in business administration, public policy, public administration or a field related to the assigned functional area; plus two years of professional level experience in contract administration or a related field.

CERTIFICATES AND LICENSES REQUIRED: Valid driver's license.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, credit check, and a driver's license check to the satisfaction of the employer
PREFERRED QUALIFICATIONS:

• At least 4 years of contract administration experience with at least two years with direct government contracting experience.
• Three or more years of experience drafting, reviewing, and negotiating contract terms and conditions, including renewals, amendments, and change orders.
• Three or more years of experience conducting cost, price, and financial analyses to support contract decisions, vendor evaluations, and compliance reviews.
• Three or more years of experience in analytical role requiring contract interpretation, invoice validation, and financial controls.
• Proficiency with reporting tools and data validation workflows.

PHYSICAL REQUIREMENTS:
Ability to effectively communicate, both verbally and in writing. Ability to input, access, and retrieve information from a computer. Ability to lift up to 25 lbs. without assistance. Ability to operate a vehicle. Ability to perform repetitive hand, arm, wrist and shoulder movements. Ability to stand, stoop, bend, stretch, walk, climb, sit, kneel, crouch, reach, crawl, lift and handle materials with manual dexterity. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include exercise.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity.


Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.


Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY View phone number on click.appcast.io. View email address on click.appcast.io EEO/AA/TTY.


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