Personal Assistant

Job Description

Job Description

Job Summary

We are seeking a Personal Assistant to join our team! As a Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal and professional schedule, coordinating meetings, dinners, and events, and even running essential and non-essential errands during work hours. You will also be working closely with other assistants, company staff members, and even family members to ensure everything within the office runs smoothly. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, and can multitask, often working on multiple projects at once. 

Responsibilities

Executive Support

• Manage and maintain calendars, appointments, and meetings 
• Coordinate travel arrangements, flights, hotels, and itineraries 
• Track deadlines, projects, and follow-up items 
• Organize emails and prioritize communications 
• Assist with document preparation and organization 
• Schedule business meetings and conference calls 
• Help coordinate special events, trainings, and business functions 

Personal Assistance

• Manage personal appointments (medical, beauty, wellness, etc.) 
• Coordinate family schedules and activities 
• Run errands as needed 
• Arrange reservations and travel plans 
• Assist with gift purchasing and special occasions 
• Keep household calendars organized 

Household Management

• Grocery shopping and inventory management 
• Organize pantry, refrigerator, closets, and storage areas 
• Coordinate home maintenance and vendor appointments 
• Ensure household supplies remain stocked 
• Assist with household projects and organization 
• Coordinate vehicle maintenance and other personal errands

Ideal Candidate

• Extremely organized and detail-oriented 
• Professional, discreet, and trustworthy 
• Excellent communication skills 
• Strong problem-solving abilities 
• Self-starter who requires minimal supervision 
• Technology savvy 
• Reliable transportation 
• Ability to manage multiple priorities simultaneously 
• Flexible schedule when needed 
• Able to maintain strict confidentiality regarding business, financial, employee, and family matters 

Preferred Qualifications

• Executive Assistant, Operations Manager, or Household Manager experience 
• Experience supporting executives, business owners, or CEOs 
• Strong Microsoft Office and Google Workspace skills 
• Project management experience 
• Event planning experience a plus 

Confidentiality & Employment Requirements

Due to the nature of this role, the selected candidate will have access to confidential business, financial, operational, employee, and personal information.

As a condition of employment, the successful candidate will be required to:

• Sign a Confidentiality and Non-Disclosure Agreement (NDA)
• Sign a Non-Compete Agreement
• Maintain strict confidentiality during and after employment 
• Successfully complete a background check 
• Possess a valid driver's license and maintain a clean driving record 

What Success Looks Like

You are the person who helps keep my life running smoothly. You anticipate needs, solve problems before they become emergencies, and create systems that allow me to focus on leading my business, serving my team, growing my businesses, and spending time with my family.

To Apply

Please submit:

• Resume 
• Brief introduction about yourself 
• Previous experience supporting executives or managing households 
• Three professional references 
• Salary request

This is more than an assistant position. I am looking for a trusted partner who can help manage the moving pieces of a growing business and busy household while maintaining the highest level of professionalism, confidentiality, and integrity.