Advertising Traffic & Billing Manager - Phoenix AZ

Location: In-office, Phoenix, AZ Type: Full-time Compensation: $80,000 annual Reports to: Kim Kim Komando is one of America’s most trusted voices in technology, reaching millions through a top-rated radio show on 510+ stations, podcasts, YouTube, and a website with millions of monthly visits. Weststar also plans and manages national radio and podcast advertising campaigns for fast-growing consumer brands, and it is scaling fast. Every one of those campaigns needs to run on time, get billed correctly, and prove it worked. That’s your job.

WHAT THIS ROLE ACTUALLY IS

You are the operational backbone of a growing ad agency. Dozens of campaigns run at once across national radio networks, syndicated shows, and podcast hosts. Some are live, some just wrapped, some are renewing, and some are about to launch. Right now, no one person owns the full picture. You’ll change that. You’ll traffic every campaign, track every start and end date, chase every invoice, confirm every dollar comes in from clients and goes out to networks, and keep one clean set of records everyone can trust. You’ll also own trafficking and scheduling for The Kim Komando Show.

WHAT YOU’LL DO

Traffic and schedule advertising campaigns across a national roster of radio networks, shows, and podcast hosts, confirming every spot and endorsement runs as ordered. Track campaign status end to end: what’s running, what’s finished, what’s renewing, and what’s next. Monitor campaign performance and ROI by host and network, and report clearly on what’s working and what isn’t. Own client invoicing and receivables: prepare invoices, confirm payments arrive on schedule, and reconcile them against campaign orders. Manage payables to networks and hosts: collect and verify invoices across different deal structures, prepare payment distributions for approval, and confirm wires go out correctly. All payments are approved and executed by ownership. Apply and reconcile agency fees accurately across every client and campaign. Own trafficking, scheduling, and client tracking for The Kim Komando Show. Keep clean, current records that serve as the single source of truth for campaigns and billing.

✅ WHAT YOU BRING

3-plus years in advertising operations, media billing, traffic, or a similar coordination role. Ad agency experience strongly preferred. A numbers brain. You’re comfortable with invoices, reconciliations, and percentages, and you catch discrepancies before they become problems. Extreme attention to detail and follow-through. Nothing slips past you. Strong written communication. Much of our client and network coordination happens over detailed, well-organized email across time zones. The ability to juggle many moving parts across multiple clients, networks, and deal types without dropping any. Solid Excel or Google Sheets skills.

BONUS POINTS IF YOU

Have worked in network radio or podcast advertising specifically. Have experience with media billing or traffic software. Can write or script radio and podcast ad copy, distribute changes and monitor results Have helped an agency or media operation scale.

WHAT SUCCESS LOOKS LIKE

First 30 days Every active campaign tracked in one master system: status, flight dates, terms, and performance. Client invoicing and network payables cycles fully mapped and owned. First weekly campaign and billing status report delivered to Kim. First 90 days Zero missed spots, missed invoices, or late payments. ROI reporting by host and network running on a reliable weekly rhythm. Komando Show trafficking and scheduling fully transitioned to you. First 180 days A documented, repeatable operations system that scales as new clients come on board. Kim trusts your numbers without double-checking them.

WHY YOU’LL LOVE IT HERE

You’ll work directly with Kim and a tight-knit, experienced team behind one of the most recognized brands in tech media. The agency is growing fast, and this role is built to grow with it. If you love being the person who keeps everything running, catches what others miss, and turns chaos into a system, this is your move. Equal Opportunity Employment We take great pride in our diverse and talented workforce. We recognize that our continued success depends largely on the collective strengths of our employees. Developing the right mix of skills, ideas and individuals requires an unwavering commitment to Equal Employment Opportunity and Affirmative Action. Accordingly, we recruit, hire, train and promote persons in all job titles and ensure that all other personnel actions are administered without regard to an employee’s race, color, religion, national origin, gender, age, sexual orientation, citizenship, veteran status or disabilit y. WestStar Multimedia Entertainment