Bookkeeper

Job Description

Job Description

We are looking for a detail-oriented Bookkeeper to support a higher education organization in Germantown, Tennessee through a Long-term Contract assignment. This position will oversee day-to-day financial activities, maintain accurate records in QuickBooks, and help ensure smooth processing of payroll, payments, and reporting. The ideal candidate brings strong bookkeeping expertise and can manage routine accounting operations while supporting budgets, financial aid-related reporting, and donor or fundraising activity.

Responsibilities:
• Maintain accurate financial records in QuickBooks and keep general bookkeeping activities organized and up to date.
• Monitor incoming tuition payments, track receivables, and support timely follow-up on outstanding balances.
• Reconcile bank accounts and credit card activity regularly to ensure accurate cash reporting.
• Oversee cash flow activities and provide visibility into available funds for ongoing operations.
• Coordinate payroll processing with an external payroll provider and ensure employee deductions, retirement contributions, and benefit-related payments are handled correctly.
• Manage weekly accounts payable and accounts receivable tasks, including reimbursements and funding requests, in a timely manner.
• Prepare financial information and supporting reports related to financial aid vouchers, internal aid tracking, annual funding, and donation activity.
• Assist with budget tracking for fundraising efforts, donor-supported initiatives, and capital project spending.
• Support periodic financial reporting needs and maintain documentation for audits or internal review as needed.• Proven experience in bookkeeping, accounting support, or a similar finance-focused position.
• Hands-on proficiency with QuickBooks and strong accuracy in maintaining financial records.
• Working knowledge of accounts payable, accounts receivable, payroll coordination, and bank reconciliation processes.
• Ability to manage credit card expense tracking, reimbursements, and cash flow monitoring.
• Experience supporting financial reporting tied to budgets, donations, fundraising activity, or financial aid programs is preferred.
• Strong organizational skills with the ability to handle multiple recurring deadlines efficiently.
• High level of discretion and professionalism when working with payroll, benefits, and financial information.