Litigation Secretary, San Francisco Firm

Our client, a highly respected labor and employment law firm in San Francisco, is seeking an experienced Litigation Secretary to join its growing team. This is an excellent opportunity for a litigation professional who enjoys being a key contributor to a collaborative legal environment and takes pride in managing litigation support, calendaring, and case management responsibilities. The ideal candidate will have strong state and federal court filing experience and be comfortable working independently while supporting multiple attorneys.

Schedule & Location
Full-time
San Francisco, CA
Potential hybrid schedule based on performance following the introductory period

Why This Opportunity Stands Out
Support a team consisting of one Partner and two Associates
Established and well-regarded labor and employment practice
Opportunity to play a hands-on role in litigation support and docket management
Collaborative team environment with direct attorney interaction
Long-term career opportunity with stability and growth potential

Top Qualifications
4+ years of Litigation Secretary experience
Recent hands-on litigation calendaring experience
Experience with state and federal court filings
Ability to manage litigation deadlines with minimal supervision
Strong attention to detail and organizational skills
Labor and employment litigation experience preferred
Experience with JuraLaw is a plus
Subpoena preparation and management experience is a plus

Responsibilities
Maintain attorney calendars and monitor all litigation deadlines
Calculate and docket deadlines in accordance with court rules
Prepare, proofread, and finalize legal documents and correspondence
Handle electronic filings in state and federal courts
Coordinate service of process and filing logistics
Manage case files and maintain organized litigation records
Schedule depositions, hearings, mediations, and client meetings
Prepare and process subpoenas as needed
Communicate with courts, opposing counsel, clients, and vendors
Provide administrative and litigation support to attorneys throughout all phases of litigation

Qualifications
Minimum of 4 years of litigation secretarial experience
Proficiency with state and federal court e-filing procedures
Strong knowledge of litigation calendaring and docketing rules
Excellent written and verbal communication skills
Advanced proficiency with Microsoft Office Suite
Ability to prioritize multiple assignments and meet deadlines
Professional demeanor and strong client service skills

Ideal Candidate

The ideal candidate is a seasoned Litigation Secretary who has personally handled litigation calendaring and deadline management rather than relying on a centralized docketing department. They are proactive, detail-oriented, and confident managing a busy desk while supporting multiple attorneys. Candidates with strong tenure, a team-first attitude, and a desire to contribute to a collaborative firm culture will be highly successful in this role.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.