Administrative Assistant

Administrative Assistant

Starting Rate: $19.00/hour

Schedule: Monday through Friday 8:30am-4:30pm

The Administrative Assistant is responsible for ensuring all clerical/billing supports necessary for TechACCESS program (based in RI).

At Advocates, we provide comprehensive services for people facing developmental, mental health, or other life challenges.

We're a nonprofit, mission-driven organization with a person-centered approach, empowering the individuals we support to make choices, build independence, and live full, meaningful lives. Our work is rooted in respect, compassion, and inclusion, and we envision a world where individual differences are appreciated and celebrated.

At Advocates, we value the ideas, experiences, and contributions of employees and are committed to fostering a supportive, welcoming culture where everyone can grow and thrive.

Minimum Education Required

High School Diploma/GED

Responsibilities

• Organize, prioritize and ensure timely clerical support for Executive Director and staff
• Answer phone calls and emails and refer individuals to appropriate person/program partner
• Maintain adequate office supplies and ensure proper operation/maintenance of office equipment
• Maintain inventory system for program and loan equipment, including the RIMAC library
• Work with Executive Director to develop and schedule emails and newsletters related to services, programs, events, etc.
• Work with TechACCESS team on events, conferences, workshops, and any related professional development opportunities (duties such as outreach to vendors, setting up ticketing system, producing invoices, making copies and fliers)
• Enter date into the federal database for quarterly reporting
• Support Executive Director with billing as needed

Qualifications

• Associate degree preferred
• 3-5 years Administrative Assistant experience
• Experience with insurance billing processes and procedures
• Demonstrated ability to work independently
• Excellent verbal and written communication skills.
• Must possess the ability to read and speak English.
• Ability to analyze, evaluate and prioritize
• Ability to work collaboratively as a member of a team
• Strong working knowledge of Microsoft Office Suite, specifically Microsoft Excel and Word.
• Demonstrated understanding of and competence in serving culturally diverse populations.
• Must hold a valid drivers' license and have access to an operational and insured vehicle

Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience.