Office Associate Crook County Extension

Description

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Why Choose Us

At the University of Wyoming we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health financial security and work-life balance. Benefits include:

• Generous Retirement Contributions: The State contributes 14.94% of your gross salary and you contribute 3.68% totaling 18.62% toward your retirement plan.
• Exceptional Health & Prescription Coverage: Enjoy access to medical dental and vision insurance with competitive employer contributions that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation sick leave paid holidays and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives counseling services and mental health resources.

At the University of Wyoming we are committed to creating a supportive and enriching workplace. To learn more about what we offer please refer to UWs Benefits Summary.

JOB TITLE:

Office Associate - Crook County Extension

JOB PURPOSE:

Perform advanced office and administrative/management support tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Perform special projects as directed.
• Office Administration: Provide program & educator support and office management. Work collaboratively to ensure educators have the appropriate support and resources for their programs. Balance changing and competing needs for resources.
• Customer Service: Receive walk-in visitors and direct to appropriate person. Answer and direct phone calls. Take & deliver messages. Respond to mailed emailed and faxed inquiries from clients. Investigate and report on concerns from customers and stakeholders.
• Accounting/Billing: Manage & reconcile office/program budgets. Submit invoices to be paid. Collect and deposit fees. Submit and reconcile expense to university and county accounting/financial policies.
• Contact Management: Manage mailings. Follow-up with potential program participants and/or volunteers. Input and maintain contact scheduling and participation data for program participants/volunteers/speakers. Prepare directories mailing lists etc.
• Marketing Recruiting and Publications: Produce publications - flyers brochures postcards newsletters. Distribute marketing materials. Create and maintain websites and social media sites. Maintain marketing displays. Maintain event calendar(s).
• Event Logistics and Data Management: Create maintain and file program documents/materials. Manage program planning logistics. Make travel arrangements for educators participants and volunteers. Find and book venues. Arrange food and beverage. Organize purchase inventory and prepare program supplies. Coordinate audiovisual equipment and operation. Assist with day of event logistics. Input program data and generate reports on program participation results and impacts.

SUPPLEMENTAL FUNCTIONS:

• May assist with departmental budget planning process including research and provide/prepare financial reports.
• Assist with revision of forms and office procedures.
• Maintain 4-H enrollment database including data entry/reports.
• Take prepare and maintain meeting minutes.
• Prepare directories registrations surveys or other forms as necessary.
• Assist with 4-H events as required.
• Maintain office social media sites

COMPETENCIES:

• Adaptability
• Analysis/Problem Identification
• Attention to detail
• Consistency
• Initiative
• Motivational Fit
• Quality of Work
• Work Prioritization & Management

MINIMUM QUALIFICATIONS:

Education: High School Diploma or GED

Experience: 2 years progressively responsible work-related experience

Required licensure certification registration or other requirements:

Valid drivers license with a motor vehicle record (MVR) compliant with the Driving for University Business SAP .

DESIRED QUALIFICATIONS:

• Excellence in ability to communicate orally and in writing. Evidence documented through application materials and experience
• Basic accounting skills
• Project management skills- Tracking status of multiple projects delegating and meeting deadlines
• Competence in Microsoft Suite
• Time management skills experience handling multiple tasks and deadlines
• Ability to complete complex administrative tasks follow detailed procedures/methods and problem solve
• Organizational and planning skills
• Ability to maintain complete and accurate detailed records
• Experience with bookkeeping budgets and accounting
• Experience creating and maintaining web pages
• Experience in reception skills
• Experience in maintaining calendars and scheduling appointments events and meetings
• Higher education work experience

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

1. Cover letter
2. Resume or C.V.

Contact for application information questions contact:

Ann Roberson Business Manager

University of Wyoming Extension

1000 E. University Ave. Dept. #3354

Crook WY 82071

Phone:

Fax:

E-mail:

WORK LOCATION:

This position provides vital support to Crook County Extension clientele and requires the successful candidate be available to work in the local Extension office.

WORK AUTHORIZATION REQUIREMENTS :

The successful candidate must be eligible to work in the United States as sponsorship for any work authorization or work visas is not available for this position.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected compliancewith the ADA Amendments Act (ADAAA) if you have a disability and would like to request an accommodation to apply for a position please contact us at or email .

ABOUT SUNDANCE:

This position is located in Sundance Wyoming. Sundance lies at the foot of Sundance Mountain in the Black Hills National Forest. Crook County is home to many points of interest including Devils Tower National Monument Vore Buffalo Jump and the Crook County Museum. Crook County has approximately 7181 residents with roughly 1200 living in Sundance. Major industries in the county are ranching forest products oil production and tourism. The area is known for world-class outdoor recreational opportunities vibrant rural communities and the other amenities of living in the rural West. For more information on Crook County visit the countys website at Experience:

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