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Project Controls Administrator

Full-time

Brock Canada

Canada

A B O U T B RO CK : 

T h e B r ock G r o u p i s a l e a d i n g pr o v i d e r of i n d u s t r ia l s p e c ialt y s e rv i c e s t o c lie n t s a r o u n d t he w o r l d , with he a d q u a r t e r s i n Ho u s t o n , T X, a nd o p er ati n g un i t s i n C a n a d a , t he U n it e d S tates , a n d L ati n A m er i c a . W ith t he Ca n a d ia n h e a d o f f i ce i n N is k u , t h e c o mp a n y s u pp o r t s r out i n e m ai nt e n a nc e , t u r n a r o un d s , a nd i n d u s t r ia l c a p ita l p r o j e c t s b y p r o v i d i ng s e rv i c e s i nc l u d i ng s c a ff o l d i ng a n d w o r k a c c e s s , i n s u lati on, f i r e pr o o f i n g , a n d a s b es t o s a b at e m e n t , f or g e n e r a l m a i nt e n a nc e , c o n s t r uc ti o n , t ur n a r o u nd s , a nd s hu t do w n s t o w es t e r n Ca n a d ia n p r o du c e r s .

S U MM A RY: 

T h e Project C o n t r o l s A d m i n i s t r at or i s r e sp o n s i b l e f or d ail y time en t r y , L E M s , a n d b illi n g. T h i s p o s iti o n re p o r ts t o t h e Pr o j e ct C o n t r o l s Lead.

E SS E N T I A L FU N CT I O N S : 
  • Manage employee time entry for accurate and timely weekly payroll processing.
  • Produce daily LEMs for customer approval, ensuring accurate tracking of labor, equipment, and materials.
  • Oversee weekly, bi-weekly, and monthly billing for projects, ensuring alignment with client contracts and financial records.
  • Prepare client/project-specific reports and perform data uploads, ensuring compliance with project and accounting requirements.
  • Assist with accounts payable review, accruals, and month-end closing processes, ensuring proper reconciliation and financial reporting.
  • Collaborate with accounting to monitor project budgets, track expenditures, and ensure accurate financial reporting
  • Develop and maintain Power BI reports, dashboards, and visualizations to support project controls activities
  • Utilizing SQL queries for data integration, transformation, and analysis
  • Create automated data refresh schedules and ensure timely delivery of updated reports and dashboards to stakeholders
  • Conduct ad-hoc data analysis and prepare customized reports as requested by Project Managers and stakeholders
  • Collaborate with cross-functional teams to gather project data and ensure its accuracy, completeness, and consistency
  • Provide expertise and guidance on Power BI best practices, data visualization techniques, and data governance standards
  • Identify opportunities for process improvements and automation within Project Controls using Power BI
M I N I M U M RE Q U I RE M EN T S : 
  • • 5+ years of experience in an administrative role with a strong focus on bookkeeping and accounting , ideally within the construction or project management industries.
  • Experience managing invoicing and billing for large-scale projects , with demonstrated accuracy in financial documentation.
  • Solid understanding of basic accounting principles ; experience with accounts payable/receivable, accruals, and general ledger entries.
  • Proficiency in Microsoft Excel , including advanced skills with formulas, pivot tables, and financial reporting.
  • Experience or training in SAP or similar ERP systems is highly desirable.
  • Strong organizational and multi-tasking abilities , with excellent attention to detail and accuracy in financial tasks.
  • Ability to thrive in a fast-paced work environment and collaborate with team members as needed.
  • Strong communication and interpersonal skills , with a focus on client satisfaction and financial accuracy.
  • Proficient in Power BI , including creating reports, dashboards, and visualizations
  • Experience in data modeling and transformation techniques within Power BI
  • Knowledge in SAP Business One is an asset
  • Knowledge in SQL is an asset
  • Excel VBA & process automation experience
  • PowerShell is an asset

O T HER F UN C TI O NS / S U CC E S S F A C T O R S : 

• Adm i n i s t r ati on a nd M a n a g e m e nt -- K no w l e d g e o f bu s i n e s s a n d m a n a g e m e nt p r i n c i p l e s i n v o lv e d i n s t r at e g i c p la n n i n g , r es o u r ce all oc ati o n , h u m a n r es o ur c e s m o de li n g , l e a d e r s h i p t e ch n i qu e , p r o d uc ti on m e t ho d s , a nd c oo r d i n ati on of p e op l e a n d r es o u r c e s .
• P u b li c S a fe t y a n d Se c u r it y -- K no wle dge o f re l e v a nt e q u i p m e nt, po li c i e s , p r o c e d u r e s , a n d s t r a t e g ie s t o p r o m o t e e f f e c tiv e l oc a l , stat e , or n ati o n a l se c u r it y o p er ati o n s f or t h e p r o t e c ti on of p e o p le , d ata , pr o p er t y , a n d i n s tit u ti o n s .
• C oo rd i n ati on -- A d j u s ti n g a c ti ons i n r e lati on t o o t h e rs ' a c ti o ns .
• Judg m e nt a nd D e c i s i on M a k i ng -- C o n s i d er i n g t h e r e l a ti v e c o s t s a n d b e n e f it s o f p o t en tia l a c ti o n s t o cho o s e t h e m o s t a p pr op r iat e o n e .
• C r it i c a l T h i n k i n g -- U s i n g l og i c a nd r e as on i n g t o i d e n ti f y t h e s t r e ng t h s a n d w e ak n ess e s o f alte rn ativ e s o l u ti o n s , c o n c l u s i o n s o r a p p r o a c h e s t o p r o b l e m s .
• T i m e M a n a g e m en t -- M a n a g i ng o n e ' s o w n ti m e a n d t h e ti m e o f o t h e r s .
• M at h e m ati cs -- Us i n g m at h em ati cs t o s o lv e p r ob l e m s .
• Ac ti v e Le a r n i n g -- U n d e r s t a nd i ng t h e i m p li c ati ons o f n e w i n f o r m ati on f o r bo t h c u rr e nt a nd f u t u r e p r ob l e m - s o l v i n g a n d d e c i s i o n - m a k i n g.
• M on it o r i ng -- M o n it o r i n g / A s s e s s i n g p e r f o r m a n c e o f y o u r s e lf , o t h e r i n d i v i d u als , o r o r g a n izati ons to m ak e i m p r o v e m e n t s or tak e c o r r e c tiv e a c ti o n .
• R e a d i ng C o mp r e h e n s i on -- U n d e rs ta n d i n g w r it t e n s e n t en c e s a n d p a r a g r a p hs i n w o r k r e lat e d docu m e nt s .
• O r a l E x p r e s s i on -- T he a b ilit y t o co m mu n i c at e i n f o r m ati on a n d i de a s i n s p e a k i n g s o o t h e r s wil l un d e r s ta n d .
• O r a l C o mp r e h e n s i on -- T h e a b ilit y t o li s t e n t o a n d u n d e r s ta nd i n f o r m ati on a n d i de a s p r es en t e d t h r ou g h s p o k e n w o r ds a nd s e nt e nc e s .
• W r itt e n C o m p r e h e n s i on -- T h e a b ilit y t o r e a d a nd u n d e r s ta n d i n f o rm ati on a nd i d e a s p r e se n t e d i n w r iti ng.
• W r itt e n E x p r e ss i o n -- T he a b ilit y t o c o m m u n i c at e i n f o rm ati on a n d i d e a s i n w r iti n g s o o t h e r s wil l un d e r s ta n d .

A B O U T B RO CK : 

T h e B r ock G r o u p i s a l e a d i n g pr o v i d e r of i n d u s t r ia l s p e c ialt y s e rv i c e s t o c lie n t s a r o u n d t he w o r l d , with he a d q u a r t e r s i n Ho u s t o n , T X, a nd o p er ati n g un i t s i n C a n a d a , t he U n it e d S tates , a n d L ati n A m er i c a . W ith t he Ca n a d ia n h e a d o f f i ce i n N is k u , t h e c o mp a n y s u pp o r t s r out i n e m ai nt e n a nc e , t u r n a r o un d s , a nd i n d u s t r ia l c a p ita l p r o j e c t s b y p r o v i d i ng s e rv i c e s i nc l u d i ng s c a ff o l d i ng a n d w o r k a c c e s s , i n s u lati on, f i r e pr o o f i n g , a n d a s b es t o s a b at e m e n t , f or g e n e r a l m a i nt e n a nc e , c o n s t r uc ti o n , t ur n a r o u nd s , a nd s hu t do w n s t o w es t e r n Ca n a d ia n p r o du c e r s .

S U MM A RY: 

T h e Project C o n t r o l s A d m i n i s t r at or i s r e sp o n s i b l e f or d ail y time en t r y , L E M s , a n d b illi n g. T h i s p o s iti o n re p o r ts t o t h e Pr o j e ct C o n t r o l s Lead.

E SS E N T I A L FU N CT I O N S : 
  • Manage employee time entry for accurate and timely weekly payroll processing.
  • Produce daily LEMs for customer approval, ensuring accurate tracking of labor, equipment, and materials.
  • Oversee weekly, bi-weekly, and monthly billing for projects, ensuring alignment with client contracts and financial records.
  • Prepare client/project-specific reports and perform data uploads, ensuring compliance with project and accounting requirements.
  • Assist with accounts payable review, accruals, and month-end closing processes, ensuring proper reconciliation and financial reporting.
  • Collaborate with accounting to monitor project budgets, track expenditures, and ensure accurate financial reporting
  • Develop and maintain Power BI reports, dashboards, and visualizations to support project controls activities
  • Utilizing SQL queries for data integration, transformation, and analysis
  • Create automated data refresh schedules and ensure timely delivery of updated reports and dashboards to stakeholders
  • Conduct ad-hoc data analysis and prepare customized reports as requested by Project Managers and stakeholders
  • Collaborate with cross-functional teams to gather project data and ensure its accuracy, completeness, and consistency
  • Provide expertise and guidance on Power BI best practices, data visualization techniques, and data governance standards
  • Identify opportunities for process improvements and automation within Project Controls using Power BI
M I N I M U M RE Q U I RE M EN T S : 
  • • 5+ years of experience in an administrative role with a strong focus on bookkeeping and accounting , ideally within the construction or project management industries.
  • Experience managing invoicing and billing for large-scale projects , with demonstrated accuracy in financial documentation.
  • Solid understanding of basic accounting principles ; experience with accounts payable/receivable, accruals, and general ledger entries.
  • Proficiency in Microsoft Excel , including advanced skills with formulas, pivot tables, and financial reporting.
  • Experience or training in SAP or similar ERP systems is highly desirable.
  • Strong organizational and multi-tasking abilities , with excellent attention to detail and accuracy in financial tasks.
  • Ability to thrive in a fast-paced work environment and collaborate with team members as needed.
  • Strong communication and interpersonal skills , with a focus on client satisfaction and financial accuracy.
  • Proficient in Power BI , including creating reports, dashboards, and visualizations
  • Experience in data modeling and transformation techniques within Power BI
  • Knowledge in SAP Business One is an asset
  • Knowledge in SQL is an asset
  • Excel VBA & process automation experience
  • PowerShell is an asset

O T HER F UN C TI O NS / S U CC E S S F A C T O R S : 

• Adm i n i s t r ati on a nd M a n a g e m e nt -- K no w l e d g e o f bu s i n e s s a n d m a n a g e m e nt p r i n c i p l e s i n v o lv e d i n s t r at e g i c p la n n i n g , r es o u r ce all oc ati o n , h u m a n r es o ur c e s m o de li n g , l e a d e r s h i p t e ch n i qu e , p r o d uc ti on m e t ho d s , a nd c oo r d i n ati on of p e op l e a n d r es o u r c e s .
• P u b li c S a fe t y a n d Se c u r it y -- K no wle dge o f re l e v a nt e q u i p m e nt, po li c i e s , p r o c e d u r e s , a n d s t r a t e g ie s t o p r o m o t e e f f e c tiv e l oc a l , stat e , or n ati o n a l se c u r it y o p er ati o n s f or t h e p r o t e c ti on of p e o p le , d ata , pr o p er t y , a n d i n s tit u ti o n s .
• C oo rd i n ati on -- A d j u s ti n g a c ti ons i n r e lati on t o o t h e rs ' a c ti o ns .
• Judg m e nt a nd D e c i s i on M a k i ng -- C o n s i d er i n g t h e r e l a ti v e c o s t s a n d b e n e f it s o f p o t en tia l a c ti o n s t o cho o s e t h e m o s t a p pr op r iat e o n e .
• C r it i c a l T h i n k i n g -- U s i n g l og i c a nd r e as on i n g t o i d e n ti f y t h e s t r e ng t h s a n d w e ak n ess e s o f alte rn ativ e s o l u ti o n s , c o n c l u s i o n s o r a p p r o a c h e s t o p r o b l e m s .
• T i m e M a n a g e m en t -- M a n a g i ng o n e ' s o w n ti m e a n d t h e ti m e o f o t h e r s .
• M at h e m ati cs -- Us i n g m at h em ati cs t o s o lv e p r ob l e m s .
• Ac ti v e Le a r n i n g -- U n d e r s t a nd i ng t h e i m p li c ati ons o f n e w i n f o r m ati on f o r bo t h c u rr e nt a nd f u t u r e p r ob l e m - s o l v i n g a n d d e c i s i o n - m a k i n g.
• M on it o r i ng -- M o n it o r i n g / A s s e s s i n g p e r f o r m a n c e o f y o u r s e lf , o t h e r i n d i v i d u als , o r o r g a n izati ons to m ak e i m p r o v e m e n t s or tak e c o r r e c tiv e a c ti o n .
• R e a d i ng C o mp r e h e n s i on -- U n d e rs ta n d i n g w r it t e n s e n t en c e s a n d p a r a g r a p hs i n w o r k r e lat e d docu m e nt s .
• O r a l E x p r e s s i on -- T he a b ilit y t o co m mu n i c at e i n f o r m ati on a n d i de a s i n s p e a k i n g s o o t h e r s wil l un d e r s ta n d .
• O r a l C o mp r e h e n s i on -- T h e a b ilit y t o li s t e n t o a n d u n d e r s ta nd i n f o r m ati on a n d i de a s p r es en t e d t h r ou g h s p o k e n w o r ds a nd s e nt e nc e s .
• W r itt e n C o m p r e h e n s i on -- T h e a b ilit y t o r e a d a nd u n d e r s ta n d i n f o rm ati on a nd i d e a s p r e se n t e d i n w r iti ng.
• W r itt e n E x p r e ss i o n -- T he a b ilit y t o c o m m u n i c at e i n f o rm ati on a n d i d e a s i n w r iti n g s o o t h e r s wil l un d e r s ta n d .

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Vacancy posted 5 days ago
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    Contract work
    Worldwide
    Flexible hours
    3 days per week

    Acara Solutions

    Canada
    16 days ago
  • Project Manager - Permanent Retail Displays

    $60k - $70k

     ...working in a high-performing and high-energy environment, we are currently recruiting a highly motivated individual for the role of  Project Manager- Permanent Retail Displays! Position Summary The Project Manager, Permanent Displays is responsible for managing... 
    Permanent employment
    Full time
    Casual work
    Work at office

    The Central Group Ltd.

    Canada
    a month ago

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