Account Coordinator

Experiential, Event Marketing & Staffing Promo Social is a fast-moving, creative experiential marketing and brand activation agency executing hundreds of events annually across the U.S. From retail demos and sampling programs to large-scale live activations, we bring brands to life through real-world experiences that connect with consumers in meaningful ways. If you thrive in a high-energy environment and love live events, this is for you. Position Overview We are seeking a highly organized, detail-oriented Account Coordinator to support Account Directors and Account Managers in executing nationwide programs. This is a hands-on, fast-paced role centered around scheduling, staffing, logistics, and real-time execution. You will play a key role in ensuring every activation is properly staffed, organized, and executed at a high level. Event Scheduling & Staffing Own scheduling across retail demos, events, and brand activations nationwide Recruit, screen, interview, and book Brand Ambassadors and event staff Train and coach talent on expectations, execution standards, and brand guidelines Support Account Directors and Account Managers with talent bookings, confirmations, and day-of documents (DOCs) Proactively identify and communicate staffing gaps or changes Day-of Staff Management & Execution Manage real-time communication with staff during live events Execute 24-hour pre-event confirmations and day-of check-ins Troubleshoot issues in real time and support field teams Provide rotating weekend coverage for live events Systems, Data & Reporting Manage booking platforms including recruiting, scheduling, and reporting Oversee program recaps through Formstack Maintain clean, accurate, and up-to-date program data across all systems Operations & Logistics Support staging and storage operations including inventory management, kitting, and asset tracking Coordinate shipping logistics including FedEx drop-offs and delivery tracking Maintain accurate inventory sheets by client and program Assist in end-to-end logistics to ensure seamless execution Collaborate with Account Directors and Account Managers across multiple clients and programs Support recruiting, hiring, staffing, and nationwide execution Assist with budget tracking and vendor coordination as needed Travel to support on-site activations when required (travel compensated separately) Schedule & Work Structure Monday – Thursday: 10:00 AM – 4:00 PM (in-office) Friday: 10:00 AM – 4:00 PM (remote) Estimated Hours: ~30 hours per week This role may require evening and weekend availability depending on event schedules $22/hour 30 hours per week Paid twice monthly (15th and 30th) via ADP Monthly performance bonuses (paid on the 15th) You’re stepping into the engine behind live events and brand experiences. You’ll be part of a team that moves fast, solves problems, and brings brands to life in a real, tangible way. No two days are the same, and you’ll always be close to the action. #J-18808-Ljbffr