Academic Personnel Specialist (BLANK AST 4)

Job Summary Under general supervision, administrative support to the Department Chair for Biological & Agricultural Engineering (BAE). Prepare faculty merit, promotion, appraisal, and new appointment dossiers. Facilitate faculty and all other academic personnel recruitments. Responsible for general support of the department Chair, including scheduling meetings, maintaining calendars, and drafting/editing correspondence. Coordinate and assist with preparing academic personnel reports and records. Prepare administrative portion of the Agricultural Experiment Station reporting for department faculty, including annual reports. Work with BFTV CAO to manage, track deadlines and resolve administrative and logistical issues with regard to academic personnel. Provide load-sharing and backup for other Academic Personnel Specialists in BFTV cluster. Apply By Date June 25, 2026 Qualifications No minimum education required. Experience with recruitment and working with personnel, accounting and travel policies and procedures in an academic or similar environment. Experience performing administrative support functions in an executive-level office environment, including using computer applications that support these functions. Experience writing and editing documents and correspondence for accuracy, consistency of format and grammar, and professional appearance and style. Organizational and analytical skills to anticipate problems, perform research, and develop creative solutions, including goal setting and delegating. High level organizational skills to work on projects with competing deadlines and to independently establish goals and workload priorities with flexibility in dealing with people and competing demands. Interpersonal and communication skills to interact orally and in writing with a wide range of people, including working with constituents from diverse cultural backgrounds and perspectives. Preferred Qualifications Experience using campus/OP systems, including MyInfoVault, UC Recruit, APHID, REEport, and other UC Davis financial, payroll and academic systems and applications. Experience with UCD policies and procedures on senate and non-senate appointments, merit, promotion, recruitment, salary administration, sabbatical leave and other relevant actions. Knowledge of Federal/State policies and procedures governing the submission and maintenance of Agricultural Experiment Station Projects. Understanding of payroll processing. Key Responsibilities 85% academic personnel 10% assistant to chairs and CAO 5% academic personnel business process improvement Department Overview BFTV is a large administrative cluster, providing administrative and technical support for teaching, research and outreach to the faculty, staff, and students of Biological & Agricultural Engineering, Food Science & Technology, and Viticulture & Enology within the two colleges of Agricultural and Environmental Sciences and Engineering. These departments and the Cluster have a combined estimated annual operating budget for teaching, research, outreach, and support of $70MM, composed of state, federal, and extramural funds, endowments, gifts, sales income, and other funding sources. The Cluster supports 60 faculty, 120 staff, 140 other academic titles, and approximately 650 combined undergraduate and graduate students annually. Position Information Salary or Pay Range: $34.25 - $44.54/hour Salary Frequency: Hourly Salary Grade: STEPS UC Job Title: BLANK AST 4 UC Job Code: 004725 Number of Positions: 1 Appointment Type: Career Percentage of Time: 100% Shift (Work Schedule): M-F 8am-5pm Location: Davis, CA Union Representation: Yes – CX Benefits Eligible: Yes This position is hybrid (mix of on-site and remote work). It requires onsite work 3 days and allows remote up to 2 days. Fully remote is not available. Benefits High quality and low-cost medical plans to choose from to fit your family's needs UC pays for dental and vision insurance premiums for you and your family Extensive leave benefits including pregnancy and parental leave, family & medical leave Paid holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Paid time off/vacation/sick time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Continuing education allowance and education reimbursement program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Access to free professional development courses and learning opportunities for personal and professional growth WorkLife and wellness programs and resources On-site employee assistance program including access to free mental health services Supplemental insurance offered including additional life, short/long-term disability, pet insurance and legal coverage Public service loan forgiveness qualified employer & student loan repayment assistance program for qualified roles Retirement benefit options for eligible roles including pension and other retirement saving plans. More information on our retirement benefits can be found here Physical Demands Standing – Occasional up to 3 hours Walking – Occasional up to 3 hours Sitting – Frequent 3 to 6 hours Lifting / Carrying 0–25 lbs – Occasional up to 3 hours Lifting / Carrying 26–50 lbs – Never Lifting / Carrying >50 lbs – Never Pushing / Pulling 0–25 lbs – Occasional up to 3 hours Pushing / Pulling 26–50 lbs – Never Pushing / Pulling >50 lbs – Never Bending / Stooping – Occasional up to 3 hours Squatting / Kneeling – Occasional up to 3 hours Twisting – Occasional up to 3 hours Climbing (e.g., stairs or ladders) – Never Reaching overhead – Occasional up to 3 hours Keyboard use / repetitive motion – Frequent 3 to 6 hours Environmental Demands Chemicals, dust, gases, or fumes – Never Loud noise levels – Never Marked changes in humidity or temperature – Never Microwave / radiation – Never Operating motor vehicles and/or equipment – Never Extreme temperatures – Never Uneven surfaces or elevations – Never Mental Demands Sustained attention and concentration – Frequent 3 to 6 hours Complex problem solving / reasoning – Occasional up to 3 hours Ability to organize & prioritize – Frequent 3 to 6 hours Communication skills – Frequent 3 to 6 hours Numerical skills – Occasional up to 3 hours Constant interaction – Frequent 3 to 6 hours Customer/Patient contact – Frequent 3 to 6 hours Multiple concurrent tasks – Frequent 3 to 6 hours Work Environment UC Davis is a smoke- and tobacco-free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e‑cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Work flexible schedule and occasional overtime to meet project deadlines or operational needs. Vacation is restricted around campus and department deadlines. Work in fast-paced environment. This position will have a flex work hybrid schedule; a mix of onsite and remote work. The incumbent is required to be onsite 3 days and has the option to work remote 2 days. This is subject to change based on operational need. This position is not eligible for a fully remote work schedule. With the opportunity to work in a hybrid environment, the employee must provide their own workstation in the remote location at which they choose to work remotely that allows the same level of efficiency and effectiveness that their workstation in the office provides. Special Requirements This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment. Background and Culture At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together. Equal Opportunity Employer The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. Disclosures and Policies To view the University of California’s Anti-Discrimination Policy, please visit: To learn more about our background check program, please visit: #J-18808-Ljbffr