Project Coordinator - EHS / GMP Facility Shutdown

Job Description

Job Description

Project Coordinator | Pharmaceutical Manufacturing

Location: On-site | Juncos / Gurabo Area, Puerto Rico

Position Overview

We are seeking a motivated and organized Project Coordinator with EHS experience to support facility shutdown activities and site improvement projects within a GMP-regulated pharmaceutical manufacturing environment focused on Solid Dosage operations .

This role will be fully on-site and will play a key part in coordinating project activities while helping maintain a safe, compliant, and efficient work environment. The ideal candidate enjoys working with cross-functional teams, managing multiple priorities, and supporting projects in fast-paced pharmaceutical settings. Candidates with previous pharmaceutical experience—especially within solid dosage manufacturing operations —are highly preferred.

Main Responsibilities

• Support planning and execution of shutdown activities, facility improvement initiatives, maintenance projects, and operational support activities within a pharmaceutical manufacturing environment focused on Solid Dosage operations.
• Coordinate daily activities with Operations, Engineering, Maintenance, Quality, EHS, and external contractors to ensure alignment and project progress.
• Maintain schedules, action trackers, priorities, and project updates while monitoring milestones and deliverables.
• Assist with project readiness activities and proactively identify risks, delays, or opportunities for improvement.
• Support project leaders with coordination efforts to ensure successful project execution.
• Help ensure project activities align with EHSS policies, site procedures, local regulations, and overall safety expectations.
• Support project-specific safety initiatives and contribute to promoting a strong safety culture across teams and contractors.
• Participate in toolbox talks, safety discussions, and hazard awareness activities during project execution.
• Assist with coordination of permits and support safe execution of work activities during projects and shutdown periods.
• Support incident follow-up activities and contribute to corrective actions and continuous improvement efforts.
• Track EHSS-related activities and support environmental and waste management compliance efforts where applicable.
• Conduct field walkthroughs and help identify safe, compliant, and efficient work practices.
• Maintain project documentation in accordance with GMP procedures and internal requirements.
• Coordinate meeting minutes, action tracking, project logs, reports, permits, and documentation records.
• Assist with project closeout activities, lessons learned documentation, and final project reporting.
• Serve as a day-to-day point of contact between internal teams and contractors.
• Organize meetings, status updates, and coordination sessions while ensuring clear communication across stakeholders.
• Provide general administrative and project coordination support throughout all phases of execution.

Education Requirements

• Bachelor’s degree in Engineering, Industrial Management related technical field
• Equivalent combinations of education and relevant experience may also be considered.

Experience Requirements

• Minimum 2 years of experience supporting projects, facilities, maintenance, or coordination activities within regulated industries.
• Experience within pharmaceutical manufacturing environments required.
• Previous exposure to Solid Dosage manufacturing operations highly preferred.
• Experience supporting EHS-related activities and safety initiatives.
• Experience coordinating facility or site improvement projects.

Preferred Qualifications

• Bilingual: English and Spanish (written and spoken).
• Previous experience supporting pharmaceutical shutdown projects.
• OSHA, EHS, or safety-related training/certifications are a plus.
• Familiarity with project tracking or scheduling tools is preferred.