Vice President, Global Conferences & Events

Senior Global Conferences & EventsAres is looking for a Senior Global Conferences & Events professional to join the Ares Events Team. The Events team is a part of the Global Client Solutions Group and based in New York, Los Angeles, London, and Mumbai. This person will lead planning and execution on large flagship events from initial conception to reconciliation, including pre-event organization, budget management, production management, onsite execution, staff management, senior management liaison, and final cost analysis. They will also own pieces of complex conferences. Events are hosted in cities around the world that range in size from 100 to 1,000 attendees. The successful candidate will deliver upon both on-going responsibilities to run existing processes and will also assist with creating new processes for global conferences and operations within the Global Client Solutions Group. This person will be responsible for venue selection, vendor relationship management, logistics management – production schedules, audio-visual and technology requirements, registration, compliance preclearance (if relevant), event collateral (signage, gifts, name tags), food and beverage selection, speaker management, space and meeting room allocations. They will also be responsible for creating new team processes and effectively interface with the Relationship Managers within the Global Client Solutions Group and Investor Relations teams at Ares.Reports to: MD, Head of Global Conferences and Events, Global Client Solutions GroupPrimary Functions and Essential ResponsibilitiesResponsible for leading planning and execution on large events from initial conception to reconciliation, including pre-event organization, budget management, production management, onsite execution, staff management, senior management liaison, and final cost analysisDelivers flawless events, including pre-con meetings, overall management of the event, working directly with the GCS team as well as Investment Leadership, Product Management, and various other stakeholders across the firm.Demonstrated ability to understand, analyze and articulate key themes, issues, risks and articulate all those elements to GCS Leadership and stakeholdersAbility to carefully consider consequences / outcomes, think before acting / speaking, demonstrate strong awareness, make sound decisions, serve as a trusted partnerMentor junior team membersPartner with the Global Conferences & Events team to research and plan event schedules that will best meet the needs of target markets within geographic regions; support the design, planning, implementation, marketing and coordination of events, conferences, roadshows, and logisticsEnsure an engaging client experience and achievement of program objectives by consistently meeting deadlines on assigned events and projects and keeping stakeholders apprisedResponsible for partnering with Registration team on website builds and communications, RSVP tracking in Cvent & Salesforce, and report distribution to stakeholdersTake on ad hoc projects as neededQualificationsEducationBachelor's Degree in Business or Management field preferred, with outstanding academic recordExperience Required12-15 years of events experience requiredExperience in financial services industry strongly preferredGeneral RequirementsProficiency in Cvent, Excel, PowerPoint and WordAbility to excel in a fast-paced, demanding environment while maintaining the highest quality standardsWillingness to travel globally (approximately 30%)Ability to successfully manage multiple priorities and competing demands; results orientedStrong communicator with a collaborative, team-oriented approach; effectively engages stakeholders to align and prioritize key activitiesStrong client service orientationHigh attention to detail and accuracySound judgment in determining when to escalate versus resolve issues independentlySolutions-oriented self-starter with ability to see the big pictureComfortable dealing with ambiguity and uncertainty in a dynamic and fast-paced environmentFlexible with working hours to support collaboration across global time zonesAnalytical mindset with a focus on generating ideas to drive process improvement and efficiencyDependable, positive attitude, highly motivated and a team playerHandles confidential information with discretionHighly resourceful, strong time management skills; able to meet high-stakes deadlinesWork Environment & Physical RequirementsAbility to travel domestically and globally up to 30% for onsite event support, conferences, and sponsorship activationsAbility to work onsite in the office four days per week, in alignment with team and business needsFlexibility to work outside standard business hours as required, including early mornings, evenings, and occasional weekends during peak event periods or for global responsibilitiesAbility to lift and transport event materials (such as signage, registration equipment, and boxes) up to 20 lbsAbility to stand, walk, and move between event spaces for extended periods during event setup, execution, and breakdownCompensation$150,000 - $200,000 / annumThe firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.