Medical Staff Coodinator II

Medical Staff Services Coordinator

Provides a variety of routine and specialized departmental administrative support to Medical Staff. Works independently, exercising sound judgment, and executing developed administrative skills to execute a variety of projects, coordinate events, prioritize information and requests results in a timely manner. Gains confidence and cooperation from staff, physicians, and other healthcare providers through competent job performance, and effective communication. Adheres to all local/state/federal regulations, codes, policies and procedures to ensure privacy and safety.

Medical Staff Services:

• Provides variety of complex administrative support by coordinating a wide variety of work projects, establishing work priorities, and creating documents including letters, memorandums, manuals, reports, charts and graphic presentation materials.
• Provides functional guidance to the Medical Staff committees relative to Medical Staff responsibilities, such as credentialing, quality of care reviews, and continuing medical education.
• May coordinate continuing education conferences by collaborating with physicians, pharmaceutical companies, ancillary departments, and outside educators, etc.
• May coordinate meetings, providing support by establishing travel, lodging, event arrangements, equipment or reservations as necessary. Participates in departmental meetings by preparing notices, agendas, and minutes.
• Manages calendars, departmental schedules, coordinates activities, and prepares for meetings and events. Arranges for complex logistical needs.
• Creates and prepares specialized or complex reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources.
• Performs information management functions, including maintaining databases, entering and auditing data, may perform trending.
• Coordinates a variety of projects as assigned, working independently on creation of documents and prioritizing needs.
• Assists in quality and physician credentialing compliance to include, licensure, certification, accreditation as needed.
• Ensures that routine and priority tasks are completed within established departmental time frames.
• Mentors and fosters a constructive environment that helps students and new teammates build confidence in their skills, knowledge and abilities.

Safety:

• Maintains a clean, neat, and safe working environment, by inventorying and ordering accessories and supplies periodically to maintain established stock levels.
• Inspects and arranges for equipment repairs, monitors costs and needs for replacement.

Compliance:

• Actively works in support of regulatory compliance assuring that full accreditation and compliance with state and federal regulations.
• Maintains strictest confidence of all patient protected health information (PHI) and protects all PHI from accidental, intentional, or inappropriate disclosure.
• Performs all duties in compliance with department standards, policies, and procedures, as well as local, state and federal regulatory agencies to deliver the highest level of patient privacy and care.
• Retains and completes mandated continuing education requirements to meet departmental and facility requirements.

Education: Equivalent experience will be accepted in lieu of the required degree or diploma. HS Diploma or equivalent education/experience

Typical Experience: 1 year recent relevant experience

Skills and Knowledge: Knowledge of various medical terminology, procedures, views, and equipment. Knowledge of the current Accreditation Council for Continuing Medical Education (ACCME) and California Medical Association accreditation standards for Continuing Medical Education. Possess written and verbal communications skills to communicate with fellow team members, supervisors, patients, and other personnel. Well-developed time management and organizational skills, including the ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines. Advanced knowledge of computer applications, such as Microsoft Office Suite (Word, Excel and Outlook), electronic health records (EHR), EPIC, and related information systems. Identify, evaluate and resolve standard problems by selecting appropriate solutions from established options. Ensure the privacy of each patient's protected health information (PHI). Build collaborative relationships with peers and other staff members to achieve departmental and corporate objectives. Knowledge of Joint Commission Medical Staff Standards

Job Shift: Days

Schedule: Per Diem/Casual

Shift Hours: 4

Days of the Week: Variable

Weekend Requirements: None

Benefits: No

Unions: No

Position Status: Non-Exempt

Weekly Hours: 0

Employee Status: Per Diem/Casual

Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.

Pay Range is $34.46 to $49.97 / hour

The compensation range may vary based on the geographic location where the position is filled. Total compensation considers multiple factors, including, but not limited to a candidate's experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. Base pay is only one component of Sutter Health's comprehensive total rewards program. Eligible positions also include a comprehensive benefits package.