Faculty Affairs Coordinator

Faculty Affairs Coordinator

Provide high-level administrative and operational support for faculty initiatives within the Office of the Executive Vice President and Provost, particularly in regards to the Civitas Institute and the Clements Center. This includes, but is not limited to, supporting faculty recruitment, faculty lifecycle management, business operations, coordination of administrative processes, faculty searches, onboarding activities, and related financial and contractual functions.

Responsibilities include:

• EVPP Faculty Affairs Administration: Serve as the primary administrator for EVPP faculty HR processing, coordinating tasks across the full faculty lifecycle in compliance with guidelines and policies from the Provost's Office, University, and UT System.
• Contracts, Financial Processing, & Business Operations: Support business operations and financial workflows for key EVPP units, including Civitas.
• Strategic Administrative and Program Support: Provide administrative coordination for strategic initiatives and programs including, but not limited to, the President's Faculty Advisory Cohort (PFAC) and Faculty Instructional Support and Development (FISD).
• Events and Programming Support: Provide logistical coordination for workshops, meetings, and events.

Required Qualifications:

• Bachelor's degree and at least three (3) years of professional administrative experience.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, and detail-oriented skills.
• Demonstrated ability to manage multiple projects simultaneously.
• Ability to maintain confidentiality and manage sensitive information.
• Demonstrated professionalism, tact, and diplomacy.
• Ability to work independently and collaboratively.
• Experience coordinating logistics, scheduling, or administrative operations.

Preferred Qualifications:

• Experience working within UT Austin administrative systems and processes.
• Experience supporting faculty affairs, academic personnel, or higher education administration.
• Familiarity with Interfolio or faculty recruitment systems.
• Experience processing contracts, reimbursements, or financial transactions.
• Experience coordinating academic searches or onboarding processes.
• Experience organizing campus-wide meetings or events.
• Demonstrated capability to prioritize effectively between the differing needs of stakeholders

Salary Range: $60,000 + depending on qualifications

Working Conditions:

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
• This is an Austin, TX-based position.

Work Shift

• Hybrid work schedule may be available. In-person work expected three days/week and for special events.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest