Faculty Affairs Coordinator

Job Details Faculty Affairs Coordinator Hiring Department: Faculty Affairs Location: UT MAIN CAMPUS Position Duration: Expected to Continue Earliest Start Date: Jun 22, 2026 Weekly Scheduled Hours: 40 FLSA Status: Exempt from FLSA Work Shift: Hybrid work schedule may be available. In-person work expected three days/week and for special events. Benefits Competitive health benefits (Employee premiums covered at 100%, family premiums at 50%) Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick leave, and holidays Teachers Retirement System of Texas (a defined benefit retirement plan) Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional development opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums Free rides on all UT Shuttle and Capital metro buses with staff ID card Purpose Provide high‑level administrative and operational support for faculty initiatives within the Office of the Executive Vice President and Provost, particularly in regards to the Civitas Institute and the Clements Center. This includes supporting faculty recruitment, faculty lifecycle management, business operations, coordination of administrative processes, faculty searches, onboarding activities, and related financial and contractual functions. Responsibilities Serve as the primary administrator for EVPP faculty HR processing, coordinating tasks across the full faculty lifecycle in compliance with Provost’s Office, University, and UT System guidelines. Recruitment & Hiring: Assist with faculty search coordination, prepare and route faculty hiring documentation, draft offer letters, and coordinate onboarding logistics (IT setup, keys & building access, parking, system access, background checks, I-9, orientation). Faculty Appointments & Compensation: Manage the full lifecycle of faculty appointments, including renewal, inactivation, and reactivation of professional‑track faculty; process joint, courtesy, and academic affiliate appointments; coordinate endowed fellow, chair, and professorship appointments; and administer emeritus nominations. Evaluation: Coordinate all faculty evaluation types—annual reviews, mid‑probationary reviews, comprehensive periodic reviews, and promotion and tenure—including dossier preparation and routing. Leave & Separations: Process faculty leave requests (FML, leave without pay, modified instructional duties). Coordinate resignation processing, terminations, and retirement in accordance with benefits requirements. Policy Guidance & Compliance: Serve as a front‑line resource for faculty and institute leadership on faculty HR policies and procedures; develop and maintain unit‑level policies, procedures, and governance structures in alignment with Provost’s Office and UT policies. Financial & Business Operations: Support business operations and financial workflows for key EVPP units, including Civitas; collaborate with the Business Operations team to prepare and process contracts related to faculty and program activities; coordinate reimbursements and payment processing; support travel coordination; and ensure accurate financial documentation and compliance. Strategic Administrative and Program Support: Provide administrative coordination for strategic initiatives and programs such as the President’s Faculty Advisory Cohort (PFAC) and Faculty Instructional Support and Development (FISD); develop timelines, track deliverables, maintain project documentation, coordinate communications, and support scheduling and meeting planning. Events and Programming Support: Provide logistical coordination for workshops, meetings, and events; schedule space reservations, catering, parking, and manage vendor logistics; assist with event communications and payment processing; support execution of programming and special initiatives. Required Qualifications Bachelor’s degree and at least three (3) years of professional administrative experience. Excellent written and verbal communication skills. Strong organizational, time‑management, and detail‑oriented skills. Ability to manage multiple projects simultaneously. Ability to maintain confidentiality and manage sensitive information. Demonstrated professionalism, tact, and diplomacy. Ability to work independently and collaboratively. Experience coordinating logistics, scheduling, or administrative operations. Preferred Qualifications Experience working within UT Austin administrative systems and processes. Experience supporting faculty affairs, academic personnel, or higher education administration. Familiarity with Interfolio or faculty recruitment systems. Experience processing contracts, reimbursements, or financial transactions. Experience coordinating academic searches or onboarding processes. Experience organizing campus‑wide meetings or events. Salary Range $60,000 + depending on qualifications Working Conditions May work around standard office conditions. Repetitive use of a keyboard at a workstation. Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas. This is an Austin, TX‑based position. Equal Opportunity Employer The University of Texas at Austin is an equal opportunity/affirmative action employer. We comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. #J-18808-Ljbffr The University of Texas at Austin