Senior Staff Accountant

Job Description

Job Description

 

Mid-sized HVAC company located near the Fashion district seeks Senior Accountant with a minimum of 3 to 5 years of experience as a degreed accountant.

 

The Senior Accountant will be responsible for Accounts Payable, Job Billing, and Accounts Receivable / Collections. The ideal candidate must compute, classify, and record numerical data to keep financial records complete.

 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Accounts Payable

Ø Receive vendor invoices, route to appropriate party, follow-up in a couple of days to resolve open issues.

Ø Match vendor invoices with Purchase Orders / Subcontracts.

Ø Route copies of invoices with issues to appropriate parties, follow-up in a couple of days to resolve open issues.

Ø Compile weekly payment files for review by CFO. Release payment to vendors / subcontractors per provided authorization.

Ø Work with Project Management to procure vendor / subcontractor invoicing that corresponds with the monthly value of work performed.

Ø Complete Certificates of Capital Improvement for Subcontractors.

Ø Organize and maintain A/P records.

Ø Close A/P cycle timely in order to help with monthly accounting closing.

Ø Assist with audits, both internal and external, by handling all accounts payable related requests.

Ø Obtain vendor / subcontract statements and reconcile open payables with their open receivable statements.

 

Collections

Ø Send out Accounts Receivable Statements monthly to all Customers

Ø Record information about financial status of customers and status of collection efforts.

Ø Relay to CFO any and all accounts that need to be written off to bad debt.

Ø Prepare documentation necessary to create the Credit or Debit Memo necessary to reconcile a customer account.

Ø Apply all cash receipts accordingly.

Ø Assist with monthly and quarterly accounting close and preparation of financial statements and reports.

Ø Escalate critical and/or sensitive issues to CFO and Controller with recommendation for resolution.

 

Job Billing / Analysis

Ø Compile Monthly Billing Reports and provide to Project Managers.

Ø Create / Update pencil requisitions to review with Project Managers.

Ø Send pencil requisitions to customers per their deadlines and actively follow-up on approval status. Communicate to Project Managers any variations in approved versus submitted billing.

Ø Send finalized bills to customers and enter invoicing into accounting software.

Ø Process approved change orders per customer requirements and project management approval.

Ø Interface Pending Project Management entries to Job Cost upon their reconciliation. Communicate any and all issues preventing this process to the Project Managers for resolution.