Business Office Director

Job Description

Job Description

Description:

Job Title: Business Office Manager

Reports to: Executive Director

FLSA Status: Exempt

Position Scope: The Business Office Manager is responsible for overseeing the general administration of the human resources, accounts receivable, and accounts payable functions of the property.

ABOUT US: Evolve Senior Living was founded on the premise of change. We believe the senior living industry needs to change to appropriately address the needs of tomorrow’s work force and residents. Evolve represents the notion of continuous improvement in our delivery of services for the elderly, providing a safe and dependable environment for our team members and commitment to leading the discussion on change within the senior living sector.

ABOUT YOU: A compassionate leader who seeks an opportunity to do what you love, while touching the

lives of those people we have the honor to care for and serve. A professional with the ability to handle sensitive employee issues with confidentiality and empathy and have a strong understanding of finance and budgeting.

RESPONSIBILITIES:

• Supports the mission, core values and goals of the organization, upholding and promoting company culture and vision. 
• Accurately and timely maintenance of accounts receivable, accounts payable, payroll, resident admissions, resident discharges, bank deposits, and census records.
• Organizes, develops, and maintains business office systems in accordance with federal and local laws and regulations and company policies.
• Establishes and maintains ongoing, positive work relationships with vendors.
• Responsible for the preparation of community financial statements.
• Processes monthly billing for residents’ responsible party. 
• Maintains routine collection efforts on delinquent accounts.
• Makes timely bank deposits and posts to resident accounts.
• Reviews and updates medical and other supply charges to resident accounts.
• Reviews and approves accounts payable in a timely manner and according to company process.
• Maintains and audits all financial records.
• Responsible for timely submission of payroll from timeclock.
• Responsible for the paperwork and process related to staff hires, changes, and terminations (voluntary and involuntary) in accordance with federal and local laws and company policies.
• Responsible for onboarding new staff and offboarding exiting staff.
• Maintains accurate business files on residents and staff.
• Assists with the admission of new residents, discussion of financial arrangements with the responsible party, and confirmation all admission forms are completed.

Requirements:

QUALIFICATIONS:

• Education: Bachelor’s Degree from a four-year college or university, or one to three years related experience and/or training; or equivalent combination of educations and experience.
• Two years’ experience in long-term care setting.
• Licensed Administrator (as required by state).
• Proven leadership and management skills in a healthcare setting.
• Excellent decision-making skills regarding finance and budgeting.
• Ability to maintain confidentiality of employee issues and resident finances. 

PHYSICAL QUALIFICATIONS:

• Walk/Stand/Sitting – must be able to continuously perform duties that incorporate walking, standing, or sitting.
• Environment Condition – must be able to perform work inside the community.
• Lift – frequently 0 – 25 pounds.
• Carry – frequently 0 – 25 pounds.
• Push – frequently 0-25 pounds.
• Climb – must be able to climb stairs on a frequent basis, with the opportunity to utilize the elevator as an alternate resource if available.
• Bend – must be able to bend at the waist, knees, hips and spine on a frequent basis, may require frequently manipulating weights of 25 pounds or more.
• Sensory Vision – must be able to read clearly with or without corrective lenses.
• Hear - Must be able to hear telephone, audible alarms, bells, and signals related to resident safety with or without hearing devices.
• Speech/Language – must have strong command of English sufficient to read and write and interpret medical and administration information.