Accounts Payable Clerk- 26-27 SY

Accounts Payable ClerkAssist in the prompt and accurate payment of all expenses incurred by the district. Work under supervision, follow established procedures to process purchase orders and invoices, and maintain accounting records.Qualifications:Education/Certification: High School diploma or GEDSpecial Knowledge/Skills: Knowledge of basic accounting proceduresAbility to use personal computer and software to develop spreadsheets and prepare correspondenceProficiency in use of calculator and office machinesAbility to handle confidential information in a discreet, professional mannerEye for detail; accuracy is imperativeExcellent oral and written communication skillsExcellent organizational and analytical skillsAbility to be an effective team member and display initiativeExperience: One to three years of accounts payable experience at clerical level preferably in a public education environmentTraining and experience in the use of office technology procedures and business computer programsMajor Responsibilities and Duties:Receive and process for payment all accounts payable invoices and direct paymentsMatch invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipmentsDetect and resolve problems with incorrect orders, invoices, and shipmentsContact district personnel or vendors to obtain or correct information as neededConfirm that budget balances in accounts are availableReview accounts payable checks for accuracy and completeness before distribution by mail clerkConduct periodic review of food service invoicesPrepare correcting journal entries as requiredInput accounting data using personal computerFile office copies of checks, requisitions, invoices, and purchase orders, keeping records up to dateReview vendor history each calendar year for 1099 reportingMachine sign and burst all payroll and accounts payable checksPrepare bank deposit once a weekReceipt money as directed by the accounting managerSettle travel advances as directed by the accounting managerReceive, sort, and distribute mail and other documents as appropriateMaintain positive relations with vendors and district personnelExercise good telephone etiquette, take reliable messages, and respond or route to appropriate staffEquipment Used: Uses mainframe computer (AS400), personal computer, printer, typewriter, copier, calculator, fax machine, decollator and bursterWorking Conditions:Mental Demands: Maintain emotional control under stressWork with frequent interruptionsProtracted or irregular hours of workPhysical Demands: Light lifting, light carrying, reaching above shoulder, use of fingers, repetitive hand motionsFrequent bending and stoopingProlonged use of computerEnvironmental Demands: Normal office environmentThe above statements describe the general purpose and responsibilities assigned to the job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Approved by Immediate Supervisor: Date: Reviewed by HR Director: Date: Received by Employee: Date: The Beaumont Independent School District does not discriminate on the basis of age, color, disability, national origin, race, religion, or sex in the educational programs or activities that it operates and is an equal opportunity employer.