Administrative Coordinator

About This Job District 03 / UNIT 570 / MAINTENANCE / ST MARY PARISH Job Number: 03-14070-AC4-07102026-LR At DOTD, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity. Position Overview The overall function of this position is Maintenance Clerk located in the District 03, St Mary Parish Maintenance Unit of the Department of Transportation and Development and reports directly to the unit Parish Highway Maintenance Superintendent. The incumbent must be self‑motivated and be able to perform duties independently with little to no supervision on a regular basis. This position must possess extensive knowledge of DOTD work activity codes and the roadway system in order to accurately process, report and document all activities accomplished. Participates in DOTD structured training programs as appropriate and attends all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks. Desired Competencies Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well‑supported conclusions. Minimum Qualifications Three years of experience in administrative services. Experience Substitution Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Duties Prepares, enters and edits Daily Work Reports for Highway Foreman and other maintenance unit staff which includes information on materials and equipment used as well as man hours spent. Ensures that each material used is properly noted on pickup sheets with location, date/time received and all equipment is properly recorded with correct equipment numbers, activity codes, and matching accomplishments. Checks daily work reports for the employees’ work hours, overtime, and compensatory leave earned and ensure that they are properly charged. Creates and maintains FMLA and Military leave buckets as well as schedule substitutions. Enters fuel, oil, and work orders and notifications information. Maintain inventory. Answer telephone calls from the public, file complaints and ensure customer needs are addressed in a timely manner with knowledge and understanding of roadway hazards/conditions, drainage problems or tall grass obstruction, traffic lights, and roadway closures. Assist employees with time entry, training needs, and office related functions. Position Specific Details Appointment Type: Probational OR Promotional Work Schedule: Monday‑Thursday from 6:00 AM to 4:30 PM Equal Employment Opportunity Statement “The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.” #J-18808-Ljbffr