Accounting and Office Coordinator

Owens Companies is the early pioneer and long-standing leader of fully integrated, single-source mechanical contracting services in the Minneapolis metro area.

Founded in 1957, Owens helped establish the commercial HVAC model by defining a basic need for preventive maintenance in the harsh Minnesota climate.

Owens believes our technicians are vital when it comes to better understanding our client's needs at the point of service, allowing us to establish a higher standard of customer service.

By employing the highest-skilled boiler, chiller, and HVAC technicians in the region, Owens is able to provide our clients with a relationship-centric model. With this key focus, Owens established a reputation as the premier provider of heating and cooling services in the Twin Cities, helping to attract and retain customers for not just years but decades. Our relentless focus on technicians' needs while maintaining a tight-knit, family-owned culture makes working for Owens truly unique.

Join us as a pioneer of the industry, and together we will continue to set the standard for others to follow.

About the Job:

Owens Companies is seeking an organized, dependable, and detail-oriented Accounting and Office Coordinator. This position supports the company’s daily accounting activities while helping keep the office organized and running efficiently. The ideal candidate enjoys working with numbers, managing multiple priorities, improving processes, and supporting employees, customers, and vendors. This role requires accuracy, professionalism, strong follow-through, and the ability to handle confidential information appropriately.

Core Duties and Responsibilities:

• Accounts Payable:
  • Review all invoices for appropriate documentation and approval prior to entry into the system.
  • Process & enter PO invoices while ensuring all additional information is inputted correctly.
  • Facilitate vendor payments, including check processing, ACH and portal payments.
  • Enter, reconcile, and process credit card bills, receipts & payments.
  • Reconcile vendor statements to ensure accuracy.
  • Process annual1099 forms for vendors.
• General Accounting:
  • Process daily check deposit and reconcile incoming banking transactions.
  • Support Staff Accountant as needed.
  • Facilitate monthly recurring HVAC maintenance contract invoices.
  • Ensure compliance with company procedures.
• Administrative Support:
  • Answer and direct incoming telephone calls and assist customers, vendors, and visitors professionally.
  • Manage incoming and outgoing mail, deliveries, and general correspondence.
  • Order and maintain office and breakroom supplies.
  • Maintain organized electronic and physical files in accordance with company procedures.
  • Provide administrative support to leadership and other departments as needed.
  • Help maintain an organized, professional, and welcoming office environment.
  • Identify opportunities to improve administrative and accounting processes.

Preferred Qualifications:

• 2+ years of accounts payable, accounting support, or bookkeeping experience preferred. Previous experience in accounts payable or related roles.
• Knowledge and experience working in the HVAC industry a plus!
• Experience with Sage Intacct, Sage 100 Contractor, Viewpoint, Foundation, BuildOps, or similar accounting/ERP systems preferred.
• Strong verbal and written communication skills with the ability to interact professionally with vendors, customers, and internal team members.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

What’s in it for you:

• $25-$31 per hour , depending on qualifications and experience.
• 100% employer paid health insurance for employees
• 100% employer paid dental insurance for employees
• Health Savings Account (HSA) Plan
• 100% employer paid life insurance for employees
• 401k Retirement Plan with employer contributions
• Employer paid time off
• Opportunities for Career Growth & Development

This is a local, on-site role serving the Twin Cities Metro area. Candidates must reside within commuting distance of Minneapolis/St. Paul. Owens Companies manages all recruiting internally and does not engage third-party staffing agencies for this role. Please do not forward unsolicited resumes.

Owens Companies is an equal opportunity employer and is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or any other protected characteristic under applicable law.