Office Manager (Part Time)

Are you an exceptionally organized, resourceful, and proactive professional ready to play a pivotal role in a dynamic, growth-focused beauty organization? Performance Beauty Group is seeking an Office Manager/Administrator who thrives on variety, takes pride in creating a seamless office environment, and excels at executive support, project management, and event planning. In this high-impact position, you will be the heartbeat of our White Plains office, managing operations, supporting the team, and ensuring every day runs smoothly. If you love tackling new challenges, building superb internal culture, and making a visible difference, this is your chance to join a team where your efforts will propel company growth and success. Performance Beauty Group is a Private Equity owned holding company investing in innovative cosmetic brands, with a strategic focus on eye and color cosmetics. By empowering these brands to grow in Direct to Consumer, Retail, and Distributor channels domestically and internationally, PBG is building out best-in‑class marketing, operational, and supply chain functions. Join us and be part of a vibrant, ambitious team dedicated to operational excellence, creativity, and making an impact in the beauty industry. What You'll Do Provide executive and personal assistant support to the team, including complex calendar management, meeting coordination, travel planning, expense management, and a wide range of administrative support as needed. Coordinate domestic and international business travel arrangements, including handling flights, accommodations, transportation, visa requirements, and the creation of detailed itineraries while proactively managing logistics and adapting to scheduling changes. Partner closely with Human Resources to deliver seamless onboarding experiences for new hires: prepare workspaces, coordinate orientations, and assist with HR-related projects and initiatives as required. Collaborate with IT Support to coordinate employee setup, including email access, equipment provisioning, system access, and providing troubleshooting support for new and existing team members. Plan and execute company events and meetings, from bi‑annual strategy sessions and holiday events to team‑building activities, off‑site meetings, and other special events. Oversee office operations and all administrative functions, including ordering and maintaining office supplies, managing kitchen inventory, snacks, beverages, and other workplace essentials, ensuring a well‑organized and inviting office environment. Serve as the primary point of contact for internal and external stakeholders, handling communications with professionalism, discretion, and confidentiality. Liaise cross‑functionally with a variety of departments and external business partners to coordinate projects, meetings, deliverables, and company initiatives. Project manage ongoing assignments and special initiatives, organizing priorities, ensuring deadlines are met, and efficiently completing deliverables. Anticipate and prepare materials and logistics for meetings, including coordinating agendas, preparing presentations, taking notes, and maintaining organized records of meeting outcomes and action items. Support the overall employee and office experience by helping to maintain a professional, organized, and positive workplace environment. What We're Looking For High School diploma or GED is required. A bachelor's degree in administration is a plus, but not required. At least 4 years of experience in an executive assistant role or a similar office/administration role. At least 3 years of administrative experience, including demonstrated verbal and written communication skills. Experience in the beauty industry is a plus, but not required. Excellent verbal and written communication skills. Excellent interpersonal, negotiation, and conflict resolution skills. Strong analytical and problem‑solving skills. Ability to act with integrity, professionalism, and confidentiality at all times. Good organizational and time management skills, with efficient use of computer software. Demonstrated interpersonal skills, showing understanding in relationship‑oriented aspects of social effectiveness, and the ability to operate successfully in a variety of social exchanges. Display prudence, showing a willingness to see the perspectives of others and to respect divergent opinions. Demonstrate competence and proficiency in your area of expertise. Able to display sound decision‑making abilities or lead an effective decision‑making process. Influencing skills: capacity to inspire peers, subordinates, and managers. Physical ability to regularly talk or hear, frequently stand, walk, and use hands and arms; occasionally lift office products and supplies up to 15 pounds. Local travel may be required for order pickups and running errands as needed. #J-18808-Ljbffr