Receptionist & Office Administrator (Part-time)

Receptionist & Office Administrator (Part-time)

Reports to: Sr. Director, People Operations

Location: White Plains, NY (Onsite)

About The Role

Make a Great First Impression. Create the Experience That Powers Our Culture. From welcoming guests to supporting employees, you'll play a vital role in building an engaging and professional environment where people can do their best work. We are seeking a friendly, organized, and service-oriented Part-Time Receptionist & Office Administrator to support the daily operations of our league headquarters in White Plains, NY. This role serves as the first point of contact for visitors, employees, partners, and vendors while ensuring the office operates efficiently and professionally.

The ideal candidate is highly organized, detail-oriented, and enjoys creating a welcoming and productive workplace environment.

What You Will Do

Reception & Customer Service

• Serve as the primary point of contact for visitors, guests, vendors, and delivery personnel.
• Greet and assist visitors in a professional, friendly, and welcoming manner.
• Manage incoming calls, emails, and general inquiries, directing communications to appropriate departments.
• Coordinate visitor access, meeting room scheduling, and guest hospitality.
• Maintain a professional reception area and ensure conference rooms are prepared for meetings.

Office Administration & Operations

• Provide administrative support to league leadership and staff as needed.
• Coordinate incoming and outgoing mail, packages, and courier services.
• Maintain office supply inventory and place orders as needed.
• Help maintain a clean, organized, and efficient office environment.
• Coordinate office events, employee meetings, team lunches, and workplace celebrations.
• Assist with onboarding logistics for new employees, including workspace setup and office orientation.

What You Will Bring

The qualifications listed below represent the credentials necessary to perform the essential functions of this position. To be successful in this position, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma required; associate's or bachelor's degree preferred.
• 2+ years of administrative, receptionist, customer service, or office support experience preferred.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Professional demeanor with exceptional customer service skills.
• Experience in professional sports, entertainment, hospitality, or corporate office environments.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Additional Details

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to work a flexible schedule inclusive of weekends, nights and holidays required.
• Must be able to lift 15 pounds at times.
• Other duties as assigned by Sr. Director, People Operations.

Compensation

This part-time position offers a rate of $20.00$25.00 per hour, commensurate with experience, skills, and qualifications. Expected schedule is approximately 2029 hours per week, with flexibility based on organizational needs.

Equal Employment Opportunity Statement

The UFL maintains a strong policy of equal opportunity in employment. It is our objective to recruit, hire, and retain the most qualified individuals without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other characteristic or status protected by applicable federal, state, or local law. Our equal employment philosophy applies to all aspects of employment, including recruitment, compensation, benefits, training, promotions, transfers, job benefits, and terminations.