Office Manager

Job Description

Job Description

Office Manager – Irvine, CA

Full-Time | Onsite

We are partnering with a growing, entrepreneurial real estate organization in Irvine seeking a polished, proactive Office Manager to take ownership of day-to-day office operations and provide administrative support to a busy professional team.

This is a highly visible, hands-on position for someone who genuinely enjoys being the person who keeps everything organized, anticipates needs and makes an office run smoothly . The right person will be equally comfortable greeting a visitor, coordinating a CEO's calendar, working with vendors, planning an office event or troubleshooting an everyday operational issue.

What You'll Do

• Manage the day-to-day operations of the office and serve as the primary point person for general office needs
• Welcome visitors and maintain a professional, organized front-office environment
• Provide calendar, meeting and administrative support to senior leadership
• Coordinate incoming/outgoing mail, packages, shipping and document distribution
• Manage office and kitchen supplies, purchasing and inventory
• Coordinate team lunches, celebrations, company events and other employee-engagement activities
• Work with building management and outside vendors on maintenance, repairs and facilities needs
• Coordinate with outside IT support and assist with basic office technology issues
• Help facilitate new-hire setup, including equipment, office access and other onboarding logistics
• Track company equipment and office assets
• Provide administrative and document support to internal teams
• Assist with special projects and additional operational needs as they arise

The original role also includes some transaction-team support, including document packages, signature coordination, closing checklists and data-room uploads, so I kept that represented without making the posting identifiable.

What We're Looking For

The ideal candidate has 2+ years of office management, administrative or office operations experience and is someone who takes initiative rather than waiting to be told what needs attention.

You should be highly organized, professional and personable, comfortable juggling changing priorities, and confident working with executives, employees, vendors and visitors. Strong Microsoft 365 and general office technology skills are important.

Experience working with confidential business or financial information is helpful. A California Notary commission is a plus but not required .

Why This Opportunity?

This is an opportunity to join a nimble, growing organization where the Office Manager will have real ownership and visibility. You'll work closely with leadership, touch multiple areas of the business and play an important role in creating an organized, welcoming and high-functioning workplace.

The company offers a competitive benefits package including medical, dental and vision coverage, 401(k), PTO, disability coverage and a casual professional work environment.

Location: Irvine, CA
Schedule: Full-time, onsite

KCG is a recruiting firm specializing in direct hire and contract roles within multiple industries and specialities.

Company Description

KCG is a recruiting firm specializing in direct hire and contract roles within multiple industries and specialities.