Accounts Receivable Rep

Job Description

Job Description

Description:

SUMMARY

Invoices customers, records payments to customers’ accounts, and maintains accounts receivable records by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned)

• Posts deposited checks to customer accounts reconciling differences in amount billed and amount paid
• Enters and reviews notes on accounts for discrepancies
• Posts branch cash sales reports and charge card transactions; checks deposit slips to reports, runs updates and registers
• Processes daily deposits from online portal
• Submits daily AR Banking email with previous day and current day receipts
• Prepares Daily AR Posting spreadsheet for daily banking
• Files check stubs and bank receipts
• Posting refunds and sales allowances
• Researching bad checks
• Review unapplied cash to apply to customer accounts
• Preparing and reviewing various reconciliation reports as needed
• Receiving and following up on accounts receivable phone inquiries from customers
• Communicating regularly with the credit department and branch sales personnel to ensure an understanding of the status of customer accounts
• Researching customer accounts to identify errors and incorrect postings
• Deposit checks received at Corporate through Quick Deposit
• Reviews pre-invoice register daily, inquiring about unusual activity 
• Submits invoices for billing and open balance reports daily to the online portal
• Submits statements for disbursement to customers monthly
• Reviewing and entering credit memos prepared by branch personnel, processing freight and inventory cost adjustments
• Resolving items on the pricing/problem hold reports, duplicate credit report, AR deduction report, and open cash sales order report
• Maintain AR email inbox
• Serves as a back up to the receptionist, as necessary
• Assists with special projects, as necessary
• Other related duties assigned

SUPERVISORY RESPONSIBILITIES

None

EDUCATION & EXPERIENCE

High school diploma or equivalent; and 1-2 years related experience and/or training.

CERTIFICATION, LICENSES, REGISTRATIONS

None required.

SKILLS & ABILITIES

• Understanding basic principles of finance, accounting and bookkeeping
• Superb time management and great attention to details
• Excellent communication, research, problem-solving, and time management skills
• Ability to build relationships with clients and internal departments
• Proficiency with Microsoft Office (Excel, Word, Outlook) and Google drive
• High degree of accuracy
• Ability to keep company and partners confidences
• Proficient at ERP systems such as Oracle, SAP and NetSuite

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle or feel. The employee is occasionally required to stand and talk or hear. Specific vision abilities required by this job include close vision, and the ability to adjust focus.

TRAVEL

If required to travel on behalf of the Company, a valid government driver’s license and an acceptable driving record, as determined by company standards and insurer requirements, are required. All vehicles operated for Company purposes must be legally registered with appropriate government authorities.

WORK ENVIRONMENT

The position is in a professional office atmosphere with a team-oriented environment. The noise level in the work environment is usually quiet. Standard working hours are Monday through Friday 8 a.m. to 5 p.m. with occasional overtime required. 

FLSA: Non-Exempt