Deputy County Clerk II - COUNTY CLERK

Department: County Clerk

Job ID: 13277

Pay: $17.04 per hour

Work Schedule: M-F 8-5

Sedgwick County offers a comprehensive benefits package for full-time employees that includes health coverages, paid leave, regular compensation reviews, retirement plans, and professional development opportunities. For more detailed information, please visit our benefits page at SCBenefits.

This position supports the office of the Sedgwick County Clerk by providing information and assistance to customers, both internal and external, regarding statutory functions of the office of the Sedgwick County Clerk. This position also acts as the BoCC Clerk during high work volumes and absences. This position handles administrative and licensing functions, and this position is the primary contact for most licensing inquiries. The position supports all front office positions.

Information and assistance

• Prepare homestead claims and assist filers inquiring about delayed or missing refunds, or to provide required documentation to the Kansas Department of Revenue (KDOR)
• Assist with ELG file preparation by claimant has ownership interest in property, entering amounts available in spreadsheet, and transferring first half tax charges to KDOR portal
• Answer inquiries for information by phone, email or in person and direct individuals to appropriate desk, department or agency

Board of County Commissioners meeting clerk

• Attend BoCC meetings and record actions, including reading each agenda item
• Ensure all meeting members follow the BoCC meeting process, and notify members if items are missing or unclear
• Transcribe, type, proofread, and edit verbatim minutes for BoCC approval
• Enter verbatim minutes into OnBase
• Review all paperwork, obtain required signatures from commissioners and other involved parties, and properly file all original copies of agenda items
• Administer meeting paperwork (send for signature, recording or publication if required)
• Assign and log contract and resolution numbers and document descriptions
• Scan contracts and resolutions into OnBase and post to E-line
• Number, scan, log, and post all non-meeting contracts, grants, or other agreement-like paperwork
• Respond to internal and external requests for minutes, contracts, or resolutions providing extensive search services when needed
• Maintain Clerk’s BoCC databases and filing system by designing, coordinating and implementing file management projects as needed

Cross train in all front office functions

• Issue licenses under state statute, regulation or county code
• Acquire knowledge to develop or improve procedures

Minimum Qualifications: High school diploma, GED or equivalent. Two years of customer service or office experience. Ability to be appointed as a notary public for the state of Kansas. Demonstrated proficiency in Microsoft Office suite of products

Preferred Qualifications: Some college, post-secondary, or technical education.

Applicants have rights under Federal Employment Laws. Please find more information under the following link. Apply for a Job | Sedgwick County, Kansas