Bookkeeper

A bookkeeper administrator manages financial recordkeeping alongside daily office and administrative tasks to keep a business running smoothly.

Key Responsibilities

Financial & Bookkeeping

• Maintain accounts payable (AP) and accounts receivable (AR), ensuring timely vendor payments and client invoicing.
• Reconcile bank and credit card statements on a monthly basis.
• Process payroll and manage employee expense reports.
• Prepare general ledger entries, balance sheets, and profit & loss statements.
• Assist accountants with quarterly and year-end tax prep.

Administrative Support

• Organize physical and digital files, contracts, and financial records.
• Respond to routine client or vendor inquiries via email and phone.
• Manage office inventory, order supplies, and handle incoming/outgoing mail.
• Schedule meetings, maintain company calendars, and arrange travel details if needed.

Common Requirements & Qualifications

• Education: High school diploma required; Associate’s or Bachelor’s degree in accounting, finance, or business administration preferred.
• Experience: 1-3 years in bookkeeping, general accounting, or office administration.
• Software Skills: Proficiency in accounting software (e.g., QuickBooks) and spreadsheet tools (Excel, Google Sheets).
• Core Competencies: High attention to detail, strong organization, basic financial math skills, and trustworthy handling of sensitive data.